What are the responsibilities and job description for the Executive Administrative Assistant position at Homestyle Direct?
About Us:
Homestyle Direct is a premier provider of home-delivered meals, dedicated to delivering high-quality food and exceptional customer service. Our dynamic executive team thrives on collaboration, efficiency, and innovation as we continuously evolve to better serve our members.
Why Join Us?
This is an exciting time to become part of the Homestyle Direct family. We’re seeking talented, motivated individuals who are passionate about creating and improving processes that support our mission of providing meaningful, reliable service to our members.
Be part of a company that’s making a difference in people’s lives every day. Join us in achieving our mission and contributing to our continued success!
Learn more about our business at Homestyledirect.com.
Position Summary:
We are seeking an experienced and highly skilled Executive Assistant to support our five executive team members. The ideal candidate will have a minimum of three years of experience in a similar role, demonstrating exceptional communication, organizational, and tech-savvy skills. This role is critical to ensuring the smooth daily operations of our executive team.
The successful candidate will be a detail-oriented and experienced planner with the ability to respond efficiently and effectively, all while maintaining flexibility, composure, and a positive attitude. Key responsibilities include facilitating team activities and projects, managing complex calendars, coordinating meetings, handling travel arrangements, processing expense reports, and more.
Key Responsibilities
- Heavy calendar management and meeting coordination for multiple executives.
- Coordination of domestic and international travel arrangements.
- Processing expense reports in a timely and accurate manner.
- Facilitating key team activities, events, and special projects.
- Acting as a liaison between team members, HR, fellow Executive Assistants, and facilities.
- Managing organizational charts and ensuring executive documentation is up to date.
- Handling confidential information with integrity and discretion.
- Anticipating and planning for short- and long-term needs to ensure smooth operations.
- Act as the primary point of contact between executives and internal/external stakeholders, ensuring clear and timely communication.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Organize and maintain confidential files and records, ensuring accuracy and easy access.
- Plan and execute executive meetings, including taking notes and distributing action items.
- Handle special projects as assigned and follow through to completion with minimal supervision.
- Assist with technology-related tasks, including setting up virtual meetings and managing software tools used by the executive team.
- Provide occasional on-site office support in the Nashville market, as needed.
Skills & Qualifications
- Superior attention to detail and exceptional organizational skills.
- Strong ability to prioritize tasks and meet tight deadlines.
- High level of integrity and discretion when handling sensitive information.
- Flexibility and the ability to adapt quickly to changing priorities.
- Demonstrated ability to solve complex problems efficiently and independently.
- Ability to work with minimal guidance, take initiative, and make effective decisions.
- Minimum of 3 years of experience as an Executive Assistant or similar role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other collaborative tools (e.g., Slack, Zoom, Google Workspace).
- Exceptional organizational and multitasking abilities with a high level of attention to detail.
- Excellent written and verbal communication skills.
- Proven ability to handle confidential information with discretion.
- Strong problem-solving skills and ability to work independently.
- Flexibility to travel to the Nashville office occasionally, if not based locally.
This role requires someone who thrives under pressure, thinks ahead, and manages time with diplomacy, style, and grace. If you’re a proactive, driven professional who’s ready to take on a pivotal role in supporting our executive team’s success, we encourage you to apply!
Preferred Qualifications
- Experience supporting multiple senior executives.
- Familiarity with project management tools or CRM systems.
Why Join Us?
- Competitive salary in the range of $75,000 - $90,000 annually.
- Opportunity to work with a collaborative, innovative executive team.
- Flexible remote work environment with occasional in-office requirements.
- A mission-driven company dedicated to making a positive impact on our clients’ lives.
If you’re a highly organized, tech-savvy professional who thrives in a dynamic and fast-paced environment, we’d love to hear from you!
Job Type: Full-time
Pay: $75,000.00 - $85,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: Hybrid remote in Lewisburg, TN 37091
Salary : $75,000 - $90,000
