What are the responsibilities and job description for the Executive Assistant / Office Coordinator position at HomeWell Care Services?
About Us
HomeWell Care Services is a veteran-owned home care agency delivering high-quality, compassionate support to seniors and adults at home. As we grow, we’re looking for someone sharp, dependable, and comfortable navigating office technology and cloud-based systems to grow with us.
This role is for someone who’s ready to take ownership, grow professionally, and contribute to a company that’s elevating the standard of home care in Jacksonville.
Position Overview
This is more than a job—it’s an opportunity to help shape the future of a rising agency. You’ll support daily operations, streamline systems, and help keep everything running smoothly. Strong digital skills are essential, as this role relies heavily on cloud-based tools and scheduling platforms.
Over time, this position can grow into office management, marketing/sales, or other leadership tracks based on your strengths and interests.
Key Responsibilities (Initial Role)
$17/hour, with opportunity for raises as the role grows
HomeWell Care Services is a veteran-owned home care agency delivering high-quality, compassionate support to seniors and adults at home. As we grow, we’re looking for someone sharp, dependable, and comfortable navigating office technology and cloud-based systems to grow with us.
This role is for someone who’s ready to take ownership, grow professionally, and contribute to a company that’s elevating the standard of home care in Jacksonville.
Position Overview
This is more than a job—it’s an opportunity to help shape the future of a rising agency. You’ll support daily operations, streamline systems, and help keep everything running smoothly. Strong digital skills are essential, as this role relies heavily on cloud-based tools and scheduling platforms.
Over time, this position can grow into office management, marketing/sales, or other leadership tracks based on your strengths and interests.
Key Responsibilities (Initial Role)
- Answer phones and greet visitors warmly
- Schedule and coordinate caregiver shifts and client visits
- Use scheduling software and CRM tools to manage workflows
- Assist with caregiver onboarding and compliance using digital forms
- Maintain organized records via OneDrive and shared file systems
- Create, edit, and manage documents using Microsoft Word, Excel, and Adobe
- Follow up on caregiver and client leads
- Assist with basic marketing tasks (flyers, CRM updates, social media)
- Support leadership with administrative tasks or occasional personal errands
- Train and lead additional admin staff
- Manage scheduling platforms and caregiver pipelines
- Represent HomeWell at community events and senior facilities
- Take ownership of marketing follow-ups and referral relationships
- Comfortable navigating office technology and cloud-based systems – including Microsoft Office, OneDrive, Adobe, and CRM tools
- Strong attention to detail and organizational skills
- Friendly and professional communicator—on the phone, in writing, and in person
- Self-starter with a proactive, solution-oriented mindset
- Experience in admin, scheduling, or home care is a plus
- Full-time availability, on-site in our Jacksonville office
- Full-time preferred
- On-site work required
- Professional, supportive, and fast-paced environment
$17/hour, with opportunity for raises as the role grows
Salary : $17
