Administrative Associate (Client Documentation)

Job Description

COVER LETTER MUST BE SUBMITTED WITH APPLICATION!

Job Summary

Homeyer Consulting Services, Inc. is the country’s largest independent industrial water consulting laboratory, specializing in HVAC and process-related waters. We help our clients oversee more than $150 million in water treatment contracts and help to protect $15 billion worth of replaceable physical plant touched by treated water. Our goal is not only to conserve water, but to properly protect water-based equipment from corrosion, deposition, and biological fouling.

A Documentation Administrator would be part of our Documentation Department, which is a team focused on preparing large documents for client review, which includes meeting materials and Water Safety Plans for clients across the country, shipping/tracking materials, updating documentation records, publishing items to clients, scheduling, keeping organized on large scale projects, etc. This Department also sends inspection reports as well as other documents required per city/state regulations for upholding these Water Safety Plans.

Other important aspects of the job would include: communicating between departments via e-mail and telephone, editing documents, processing forms and reports, sending documents to clients via e-mail and FedEx, working closely with a web-based database, heavily utilizing Word, Excel, Adobe/Nuance, etc. There is a lot of room to grow within this Department, and within the company altogether.

Responsibilities and Duties

The individual should be dynamic, well spoken, have solid writing skills, require little supervision, be able to multitask, and have good planning skills. This individual should be a personable and friendly professional who is organized, computer literate, and detail oriented. This individual should be a self-starter who takes initiative in projects. This is a non-exempt hourly position.

Job Responsibilities:

Generate, edit, and format Word and Excel documents based on internal style guides

Finalize documents in Adobe / Nuance

Edit and save data in web-based company Database

Import data and export into final templates; Includes data and formatting verification

Publish, assemble, and ship meeting materials and high priority documents

Provide support to field consultants

Duties may include telephone calls, copying, faxing, filing, and scanning

Other projects, as assigned

Qualifications and Skills

Education/Experience Requirements:

Entry level position

Office experience very helpful

Experience with preparing shipments very helpful

College degree required

Skill Requirements:

Must have excellent attention to detail and organizational skills

Ability to prioritize, organize, problem solve, and meet deadlines and goals

Ability to think critically

Ability to interact professionally with clients and consultants

Ability to proofread and edit a document, including knowledge of proper grammar

Ability to communicate effectively and provide proper follow-up

Computer experience, including working knowledge of Microsoft Word and Excel

Ability to learn other computer programs

Handle as-needed projects and tasks and be able to multitask

Ability to reshuffle priorities and stay on schedule Excellent spoken and written use of the English language

Benefits

Homeyer Consulting Services, Inc. offers a great working environment, and competitive benefits such as simplified IRA, paid vacations, health, dental, disability and life insurance, holiday pay, and use of the company gym.

Job Type: Full-time

Job Type: Full-time

Pay: $19.00 per hour

Expected hours: 37.5 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Administrative Experience: 1 year (Preferred)

Work Location: In person

Salary : $19