What are the responsibilities and job description for the Executive Administrative Assistant III (100805) position at Honda?
Job Purpose
The Executive Assistant provides high-level administrative and strategic support to executive leadership, ensuring seamless operations and optimizing executive efficiency. This role manages complex scheduling, prioritizes critical tasks, coordinates business and travel logistics, and serves as a trusted liaison between executives and key stakeholders. The Executive Assistant anticipates needs, exercises sound judgment, and upholds the highest level of professionalism and confidentiality.
Key Accountabilities
- Executive Support & Prioritization: Provide strategic administrative support to Honda executives, maintaining discretion when managing calendars, communications, and commitments. Identify potential conflicts, proactively resolve scheduling challenges, and ensure alignment with business priorities.
- Stakeholder & Relationship Management: Act as a primary liaison between executives, internal business units, and external partners including interactions with executives at external partners, ensuring seamless communication and collaboration. Represent executives in meetings, follow up on action items, and build relationships with key stakeholders.
- Travel Coordination: Plan and coordinate executive travel, including complex itineraries, transportation, and accommodations. Manage last-minute changes efficiently and oversee logistical arrangements.
- Decision-Making & Problem-Solving: Exercise independent judgment in handling critical matters, escalating issues as necessary. Manage competing priorities, filter incoming requests, and make informed decisions to optimize executive productivity. Draft and refine communications on behalf of executives. In some cases, independently reschedule meetings on behalf of executives based on knowledge of those priorities.
- Meeting Management & Executive Reporting: Oversee meeting preparation, agenda creation, and logistics. Ensure key stakeholders are briefed on priorities and that follow-up actions are executed. Compile, analyze, and synthesize data for executive reports, presentations, and decision-making insights.
- Administrative Operations & Compliance: Oversee budgeting, asset control, record retention, and compliance with Honda policies. Utilize tools for workflow automation and business process improvements. Process expense reports on the executive’s behalf, ensure process and completion and advise executive on planned versus actual expense conditions in the budget.
- Confidentiality & Crisis Management: Handle highly sensitive information with discretion. Proactively anticipate potential issues and develop contingency plans to minimize disruption in high-pressure situations.
Qualifications, Experience, and Skills
Minimum Educational Qualifications
Associate’s degree, or equivalent experience.
Associate’s degree, or equivalent experience.
Minimum Experience
5 years of relevant experience providing support to executives.
5 years of relevant experience providing support to executives.
Other Job-Specific Skills
- Japanese bilingual proficiency is strongly preferred.
- Strong decision-making abilities with independent judgment.
- Exceptional written and verbal communication skills.
- Highly organized team player with strong planning, problem-solving, and interpersonal skills.
- Strong team player with good planning and organizing, problem-solving, decision-making and interpersonal skills
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
- Strong attention to detail, accuracy, and consistency.
- Ability to handle high-level, sensitive communications within and outside the organization.
Working Conditions
- Open office environment with moderate noise and activity.
- Occasional overtime may be required to meet business priorities.
What differentiates Honda and make us an employer of choice?
Total Rewards:
- Competitive Base Salary (pay will be based on several variables that include, but not limited to geographic location, work experience, etc.)
- Paid Overtime
- Regional Bonus (when applicable)
- Industry-leading Benefit Plans (Medical, Dental, Vision, Rx)
- Paid time off, including vacation, holidays, shutdown
- Company Paid Short-Term and Long-Term Disability
- 401K Plan with company match additional contribution
- Relocation assistance (if eligible)
Career Growth:
- Advancement Opportunities
- Career Mobility
- Education Reimbursement for Continued Learning
- Training and Development programs
Additional Offerings:
- Tuition Assistance & Student Loan Repayment
- Lifestyle Account
- Childcare Reimbursement Account
- Elder Care Support
- Wellbeing Program
- Community Service and Engagement Programs
- Product Programs
- Free Drinks Onsite
Honda is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, veteran status, or any other protected factor.
