Attorney Recruitment Assistant

Job Title: Attorney Recruitment Assistant

Department: Attorney Development and Recruitment

Reports To: Manager of Attorney Recruitment

FLSA Status: Non-Exempt

Date: 1/15/2025

JOB SUMMARY

Honigman is seeking a proactive and detail-oriented Attorney Recruitment Assistant to join our dynamic Attorney Development and Recruitment team. This position plays a key role in supporting the recruitment and onboarding of legal talent, including law students, lateral attorneys, and summer associates. The ideal candidate will thrive in a fast-paced environment and demonstrate strong organizational and interpersonal skills.

RESPONSIBILITIES

Recruiting Support

• Assist in coordinating all aspects of the legal recruiting process, including scheduling interviews, collecting candidate materials, and communicating with candidates.
• Maintain the applicant tracking system (viRecruit) and ensure accurate and up-to-date candidate records.
• Prepare and distribute recruiting-related correspondence, including offer letters, interview schedules, and follow-up communications.
• Support the planning and execution of “precruiting,” on-campus interview (OCI) programs, including scheduling, travel arrangements, and event logistics.
• Help organize firm-hosted recruiting events, such as receptions and networking activities.

Onboarding and Integration

• Coordinate pre-employment processes for new hires, including background checks and conflicts checks.
• Assist in preparing orientation schedules and materials for new associates and summer associates.
• Function as a point of contact for incoming hires, ensuring a seamless onboarding experience.

Summer Associate Program

• Provide administrative support for the summer associate program, including event planning, tracking assignments, and gathering feedback.
• Assist with coordinating summer associate reviews and mid-summer/end-of-summer evaluations.

General Administrative Support

• Prepare reports and summaries related to recruiting metrics and initiatives.
• Respond to internal and external inquiries about the recruiting process in a timely and professional manner.
• Collaborate with team members on department projects and initiatives as needed.
• Assist with updating and maintaining various department tracking documents.
• Process expenses, invoices, and check requests through Chrome River.

QUALIFICATIONS

• Bachelor’s degree or equivalent experience preferred.
• 1-2 years of experience in legal recruiting, human resources, or a related field is a plus.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to handle confidential information with discretion.
• Independent, self-motivated, and the ability to take initiative on tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with recruiting software or applicant tracking systems is a plus.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Flexibility to work overtime as necessary to meet business needs.