Client Matter Setup Specialist

Honigman is a premier business law firm, based in Michigan with an international practice. Honigman is consistently recognized as one of the 101 Best and Brightest Places to Work, we earned this recognition by recruiting attorneys and staff members with outstanding credentials. Currently, we are looking for an experienced Client Matter Setup Specialist in our Detroit, MI or Chicago, IL office. In addition to Detroit, we have offices in Grand Rapids, Lansing, Ann Arbor, Bloomfield Hills, and Washington D.C. With more than 350 attorneys working in 60 different areas of concentration, Honigman provides timely and cost-effective counsel to clients in numerous industries.

The Client Matter Setup Specialist is responsible for maintaining the accuracy and integrity of the firm's financial systems, with a strong emphasis on rate management. This role involves populating and analyzing client/matter data, ensuring compliance with client guidelines, reconciling data inconsistencies, and performing daily systems maintenance. Additionally, the specialist will collaborate with Partners, Associates, and legal support staff to implement new or updated legal billing rates, configure system settings, and ensure proper rate application.

RESPONSIBILITIES

• Accurately enter and update client and matter information in the firm's financial system.
• Verify the accuracy of client and matter data, ensuring compliance with firm policies and procedures.
• Maintain comprehensive and organized records of all client and matter setups.
• Conduct regular audits of client and matter data to ensure accuracy and completeness.
• Provide training and support to staff on matter setup procedures and best practices.
• Generate and distribute reports on matter setup activities and data integrity.
• Monitor all incoming assignments, prioritizing and ensuring their timely completion.
• Collaborate with the firm's conflicts team, legal teams, billing managers, IT personnel, Partners, Associates, and administrative staff to ensure accurate setup of new clients and matters, and compliance with client guidelines.
• Update the Aderant billing software with new rate structures, including setting up rate tiers, client-specific rates, and complex fee arrangements.
• Ensure the accurate transfer of existing client and matter data to the new rate structure within the billing system.
• Provide legal staff with guidance on rate structures, addressing questions and concerns.
• Regularly review billing data to ensure compliance with billing guidelines and legal regulations.
• Contribute to departmental meetings to share best practices for effective operations.

QUALIFICATIONS

• Bachelor’s degree in Accounting, Finance, Business Administration, Information Technology, or equivalent professional experience with demonstrated progression of increasing billing experience.
• Previous law firm or professional services firm experience required.
• Minimum of 3 years of experience in client matter setup in a law firm or professional services environment.
• Strong attention to detail and organizational skills.
• High level of technology skills, mastery of Excel, Word and Outlook is required, along with billing system/timekeeping application (Aderant preferred).
• Strong interpersonal skills necessary to communicate effectively with clients, attorneys, secretaries, management, and staff.
• Ability to work independently and as part of a team.
• Strong written and verbal communication skills; attention to detail and ability to multitask are essential.
• Ability to handle confidential and sensitive information with the appropriate discretion.
• Organizational skills needed to manage time well, prioritize effectively, and handle multiple deadlines.

Honigman is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, marital status, sexual orientation, disability or any other category prohibited by applicable local, state or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, and termination.

Job Type: Full-time

Pay: $60,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Shift:

• Day shift

Work Location: In person

Salary : $60,000 - $75,000