What are the responsibilities and job description for the Events Coordinator position at HONOLULU?
Events Coordinator - HONOLULU Magazine Group
PacificBasin Communications
Revised Jan. 17, 2023
Works on the HONOLULU brand:
- HONOLULU Magazine
- HONOLULU Family
- Frolic Hawaii
- aio brands when needed
Reports to:
HONOLULU Marketing Director
Work Schedule:
Full-time employment with remote flexibility. Must work in office two times a week and be available for events during nights and weekends.
Job Description
Duties include but are not limited to:
- Act as the LEAD on all HONOLULU, HONOLULU Family and Frolic Hawaii branded events. This includes coordinating logistics, programming and décor, as well as:
- o Select and manage outside vendors necessary to execute the events in a way that reflects positively on the brand.
- o Lead all on-site event requirements including set-up and break-down, oversee staffing and lining up shift coverage from among staff.
- o Work with the Marketing Director to create event materials, as needed.
- o Communicate frequently and effectively to the rest of the sales, marketing, and editorial teams about event details
- o Present past event recaps and upcoming event plans at monthly brand planning meetings and to sponsors.
- Keep all event and promotion budgets and pro formas up to date, formatted and organized at all times
- Manage sponsor deliverables and attend all meetings.
- Evolve, grow, and when necessary, retire, existing events to maintain our premier brand positioning.
- Identify and establish objectives and metrics for success for each event. Document and recap each event’s performance against the objectives. Manage each event’s performance to objectives, making recommendations to team at frequent points along the way to make necessary changes or modifications to stay on track.
- Assist with sponsor negotiations when necessary.
- Spearhead HONOLULU’s ticketing platform, HNLTix.com. This includes identifying prospects, assisting with initial outreach and demonstrations, tracking each event status, customer service, reporting and maintenance.
Requirements:
- Experience in event management of minimum 2-3 years
- Skilled in project management.
- Proficient in MS Office.
- Must have valid driver’s license and transportation.
- The position requires numerous night and weekend hours.
- Can lift at least 40 pounds.
Skills Needed:
- Excellent verbal and written communication skills.
- Positive, can-do-anything attitude and attention to detail.
- Ability to work independently, problem solve, prioritize tasks and manage time effectively.
- Ability to work well under pressure, managing multiple projects under tight deadlines.
