What are the responsibilities and job description for the Business Support and Administrative - Group Assistant position at HonorVet Technologies?
Title : Business Support and Administrative - Group Assistant
Duration : 3 months
Location : Cambridge, MA
- Candidate Location Requirements : Onsite, Cambridge, MA
- If hybrid, # of days contractor will be required to work onsite : 2-3 days per week.
Candidate Requirements
Top 3 Hard Skills Required Years of Experience
event planning background (has planned office events),
Overview :
We are seeking a highly organized and proactive group assistant to support the
This role requires you to be onsite 2-3 days a week in our Cambridge, MA office.
Responsibilities :
Team management support : Provides high-level admin support including :
Team calendar management : Provides strategic calendar management and time planning support for team calendar. Team wide calendar invites including team all hands, morale events, team trainings, and stakeholder meetings for each project rotation. Coordinating with executives' admins for each project to make sure CVP is present at meetings.
Cohort Onboarding Planning and Execution : Leads logistics and coordinating MAIDAP cohort onboarding including communication with new hires prior to start, ordering and shipment of new-hire equipment, catering, room booking, and onboarding week communications to new hires including when to arrive, agenda for onboarding week, desk assignments, additional accommodation if needed. Primary contact for questions and company information after onboarding (i.e where is my badge, how do I get a desk, how do I get a parking or public transportation pass, additional equipment requests etc).
Event Coordination and Logistics : Plan and support events, manage logistics, track outcomes, and contribute to team morale and dynamics. Events include team All Hands, morale events, team training, leadership offsites, MAIDAP hackathons, GIVE events, and cohort onboarding / graduation events. Logistics include invitations, room booking and set up and catering (ordering, set up and breakdown). Assisting with onsite troubleshooting audio-video and technical issues. May require ability to lift up to 50 lbs.
Space Management and Planning : Leads space-management processes and team spaces (e.g., office locations / desk assignments, conference rooms, remote / location status) including office moves, site cleanup, keeping space maps updated, managing assigned / flex seating, and scheduling PC recycle pick-ups. Addresses and resolves high-level space requests. Determines future space planning needs and drives space changes based on utilization data and upcoming organizational changes.
