What are the responsibilities and job description for the Executive Assistant position at HonorVet Technologies?
Job Details
Job Title: Executive Assistant
Location: New York, NY
Duration: 6 Months
What you get to do in this role:
We have a great opportunity for an experienced, highly organized, detail-oriented self-starter, and forward-thinker who thrives in dynamic team environments. You are an enthusiastic and flexible team player with strong interpersonal and communication skills who operates well in a fast-paced, ever-changing environment. This Executive Assistant role will support the Chief Workforce Innovation Officer and collaborate with the Global Workforce Innovation and Culture leadership team. You will be in constant communication with the Global Workforce Innovation and Culture team and partners within the Global People organization.
Responsibilities:
- Calendar and Meeting management.
- Coordinate internal and external meetings including team meetings, executive meetings, virtual meetings/Zoom scheduling, in-person meetings, one-on-one meetings, off-site meetings, team building and other events.
- Assist with meeting needs, agenda support, note taking, printed materials, and catering.
- Proactively manage calendar requests and conflicts, understand how to prioritize meetings when resolving calendar conflicts, ensure virtual meeting links work for seamless experience for attendees.
- Handle all travel (flight, hotel, car) arrangements (domestic and international) and relevant agendas.
- Expense management duties, which includes submitting expense reports and receipts in a timely manner.
- Provide onboarding support for new hires, including space, equipment requests, onboarding meeting scheduling, updating appropriate email distribution lists, providing access to team calendar and folders, and being admin point of contact for new hire.
- Project work as needed to support team goals, such as creation of slide decks and implementing processes and ideas valuable to the team.
- Meeting and interview preparation.
- Work with recruiting team to provide mutually convenient times for candidates and interviewers.
- Ensure interviewers are prepared with resume copies and other materials needed prior to interview start times.
