What are the responsibilities and job description for the Sr Administrative Assistant position at HonorVet Technologies?
Title : - Sr. Administrative Assistant
Location : - Portland, OR 97201
4-day work week (M-TH)
Job Description : -
Essential Responsibilities
dministrative Support
Provide advanced administrative support to leadership staff, including scheduling and arranging all aspects for meetings with internal and external groups and proactively managing multiple calendars.
Establish and maintain cooperative and productive working relationships with internal and external stakeholders contacted in the course of work.
Respond to internal and external stakeholders and other customers when leadership staff members are not available.
Review, collect, prepare, and distribute appropriate materials and information for administrative action per request.
Develop and administer filing systems to ensure timely retrieval of information.
Use standard word processing and software to produce routine and complex documents, spreadsheets, charts, and graphs.
Develop presentations for leadership staff upon request.
Compose correspondence, type, proofread and draft a variety of reports, letters and memos.
Develop and recommend operational processes and / or process improvements for department-related efficiency.
rrange travel by developing itineraries and agendas, booking transportation, and arranging lodging and meeting accommodations.
Office Support
ssist with conferences and special events including scheduling and facilities coordination.
Provide backup front desk coverage when needed.
Education and / or Experience
Required :
Minimum 3 years' experience in office administration and supporting senior-level management.
Organizational Responsibilities
Perform work in alignment with the organization's mission, vision, and values.
Support the organization's commitment to equity, diversity, and inclusion by fostering a culture of open mindedness, cultural awareness, compassion, and respect for all individuals.
Strive to meet annual business goals in support the organization's strategic goals.
dhere to the organization's policies, procedures, and other relevant compliance needs.
Perform other duties as needed.
Knowledge, Skills and Abilities Required
Knowledge :
Strong skills with Microsoft Word, Excel, PowerPoint, and Outlook to collect, review and display information as necessary
Knowledge of basic concepts of Medicaid and managed care preferred
Core Skills and Abilities :
Excellent administrative and office skills, including the ability to organize information and data and produce documents
bility to manage multiple tasks with a high level of organization, flexibility, and focus, often under tight deadlines
bility to use good judgment, personal initiative, and discretion to perform complex work with particular attention to detail
bility to effectively interact with individuals at all levels internal and external to the organization
Excellent written and oral communication skills (including grammar, spelling, and proofreading skills) with the ability to assist in all forms of business correspondence
Excellent customer service skills
bility to work both independently and within a team and to use good judgment about when to ask for assistance or direction
Excellent organizational skills including ability to effectively handle multiple priorities and demands in a dynamic work environment
bility to maintain confidentiality and HIPAA principles when performing assignments that are sensitive and confidential in nature
bility to gather, compile and analyze dat
Physical Skills and Abilities :
bility to perform repetitive finger, wrist, shoulder, or neck movement for at least 6 hours / day
bility to see, read, hear, and speak clearly for at least 6 hours / day
bility to lift, carry, push, pull and / or pinch small objects for at least 3 hours / day
Cognitive Skills and Abilities :
bility to focus on and comprehend information and learn new skills and abilities
bility to assess a situation and seek or determine appropriate resolution
bility to accept direction and feedback, as well as tolerate and manage stress
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