What are the responsibilities and job description for the Director of Conference and Event Services position at Hood College?
Job Details
Description
Reporting to the vice president for marketing and communications, the director of conference and event services plans develops, implements and coordinates revenue-generating activities with external constituents; collaborates with internal departments/divisions in the implementation and coordination of lectures and other events; leads or assists in the planning and implementation of high-profile College events; works with the marketing office to develop promotional materials; and coordinates and supervises staff for maximum effectiveness.
Essential Duties include the following. Other duties may be assigned.
We seek a candidate who values diversity, equity and inclusion in all that they do. Candidates must have strong organizational skills and a proven ability to work collaboratively with partners across campus in support of Hood College’s mission as a student-centered, liberal arts institution.
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Minimum Requirements/Qualifications
Proficient in MS Office tools (Microsoft Word, Excel, and PowerPoint), e-mail and Internet. Ability to learn new applications quickly including organization-wide information systems and department-specific software applications.
Language Skills
Strong oral and written communication skills. Ability to effectively provide information and positively respond to questions from both external and internal customers both in person and by phone. Ability to write routine reports and correspondence.
Mathematical Skills
Proficient with statistical and financial concepts. Must have the ability to apply those concepts to tracking, projections, goal setting, and interpreting reports. Must be able to draw conclusions from reports and make cost effective decisions regarding programs.
Reasoning Ability
Ability to solve practical problems and deal with a number of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to work independently and as a member of a group in developing and executing project plans. Ability to work in the theoretical arena and apply logic as appropriate.
Compensation
This is a position with an annual starting salary range of $61,200 to $68,000 depending on circumstances including an applicant’s skills and qualifications, certain degrees and certifications, prior job experience, training, and other relevant factors. Hood College has provided a compensation range representing its good faith estimate of what the College may pay for the position at the time of posting. The College may ultimately pay more or less than the posted compensation range. Hood College offers excellent benefits, including medical, dental, vision, retirement, paid time off, and tuition benefits. Learn more about Hood College
To Apply
We invite qualified candidates to apply online via our electronic application which requires submission of a cover letter, resumé and three professional references.
If you need assistance with the online application process, please email humanresources@hood.edu or call (301) 696-3592.
Hood College is committed to diversity in its faculty and staff and subscribes to a policy of hiring only individuals legally eligible to work in the United States. EOE/AAP/M/F/Vet/Disability Employer
Hood College does not discriminate on the basis of sex, race, color, national origin, sexual orientation, gender identity or gender expression, marital status, pregnancy, disability, religion, or age in recruitment, admission and access to, or treatment, or employment in its programs, services, benefits, or activities as required by applicable laws including Title IX of the Educational Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, and complies with the law regarding reasonable accommodation for disabled applicants and students. Inquiries about discrimination or reasonable accommodation should be referred to the Title IX and Section 504 Coordinator at Alumnae Hall, 401 Rosemont Avenue, Frederick, MD. 21701 (AD 312), (301) 696-3592. For complete information on Hood College’s nondiscrimination policy, please visit http://www.hood.edu/non-discrimination/.
Description
Reporting to the vice president for marketing and communications, the director of conference and event services plans develops, implements and coordinates revenue-generating activities with external constituents; collaborates with internal departments/divisions in the implementation and coordination of lectures and other events; leads or assists in the planning and implementation of high-profile College events; works with the marketing office to develop promotional materials; and coordinates and supervises staff for maximum effectiveness.
Essential Duties include the following. Other duties may be assigned.
- Direct and manage the logistics of internal college events; works with various College committees and/or offices (admission, alumni and constituent relations, the Graduate School, and student engagement and orientation) to plan and implement the details of each event. The internal events include but are not limited to: Commencement, Convocation, Reunion, Board of Trustee meetings and dinners, admission events and others as needed.
- Provide overall leadership and direction in providing a centralized “one-stop shop” that manages facilities and venues, including reservation approvals, planning, catering, security, parking and other logistics.
- Develop marketing strategies and aggressively promote the use of campus facilities to maximize their utilization, occupancy and net revenues while resolving problems arising in connection with operational plans and schedules.
- Develop, implement and host conferences, events, weddings and camps (both day and residential) that highlight the College’s natural beauty and charm.
- Capitalize on Frederick as a destination and attract some of the most high-profile summer and year-round academic conferences and camps to the area by coordinating with partners and external community, including the tourism industry, the Frederick County Chamber of Commerce, Downtown Frederick Partnership, Fort Detrick, etc.
- Build and foster relationships with the internal and external community. Building relationships with the College’s partners who manage facilities and provide services is critical to the overall success of the program.
- Supervises the day-to-day operation of the office, including the supervision of one staff member.
- Support the Office of the President to plan and execute public and private events.
- Manage one professional staff member and a seasonal staff of 8-12. Carrie out supervisory responsibilities in accordance with the College’s policies and applicable laws. Responsibilities include interviewing, hiring and training employees; planning, assigning and directing work; appraising performance and rewarding; addressing complaints and resolving problems.
- Be able to work flexible hours, including evenings and weekends.
We seek a candidate who values diversity, equity and inclusion in all that they do. Candidates must have strong organizational skills and a proven ability to work collaboratively with partners across campus in support of Hood College’s mission as a student-centered, liberal arts institution.
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Minimum Requirements/Qualifications
- Bachelor’s degree and five years’ experience in a related field
- Thorough knowledge of principles and practices used in the successful management of multi-purpose special event facilities and the hospitality industry
- Ability to anticipate problems and implement immediate corrective action
- Knowledgeable of business and academic protocol
- Project management skills to organize, develop and implement short- and long-term plans/programs
- Ability to work at high levels across departments
- Ability to build and lead a team
- Ability to handle confidential information in a professional manner
- Ability to problem solve in the moment
- A sense of humor will go a long way in this position
Proficient in MS Office tools (Microsoft Word, Excel, and PowerPoint), e-mail and Internet. Ability to learn new applications quickly including organization-wide information systems and department-specific software applications.
Language Skills
Strong oral and written communication skills. Ability to effectively provide information and positively respond to questions from both external and internal customers both in person and by phone. Ability to write routine reports and correspondence.
Mathematical Skills
Proficient with statistical and financial concepts. Must have the ability to apply those concepts to tracking, projections, goal setting, and interpreting reports. Must be able to draw conclusions from reports and make cost effective decisions regarding programs.
Reasoning Ability
Ability to solve practical problems and deal with a number of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to work independently and as a member of a group in developing and executing project plans. Ability to work in the theoretical arena and apply logic as appropriate.
Compensation
This is a position with an annual starting salary range of $61,200 to $68,000 depending on circumstances including an applicant’s skills and qualifications, certain degrees and certifications, prior job experience, training, and other relevant factors. Hood College has provided a compensation range representing its good faith estimate of what the College may pay for the position at the time of posting. The College may ultimately pay more or less than the posted compensation range. Hood College offers excellent benefits, including medical, dental, vision, retirement, paid time off, and tuition benefits. Learn more about Hood College
To Apply
We invite qualified candidates to apply online via our electronic application which requires submission of a cover letter, resumé and three professional references.
If you need assistance with the online application process, please email humanresources@hood.edu or call (301) 696-3592.
Hood College is committed to diversity in its faculty and staff and subscribes to a policy of hiring only individuals legally eligible to work in the United States. EOE/AAP/M/F/Vet/Disability Employer
Hood College does not discriminate on the basis of sex, race, color, national origin, sexual orientation, gender identity or gender expression, marital status, pregnancy, disability, religion, or age in recruitment, admission and access to, or treatment, or employment in its programs, services, benefits, or activities as required by applicable laws including Title IX of the Educational Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, and complies with the law regarding reasonable accommodation for disabled applicants and students. Inquiries about discrimination or reasonable accommodation should be referred to the Title IX and Section 504 Coordinator at Alumnae Hall, 401 Rosemont Avenue, Frederick, MD. 21701 (AD 312), (301) 696-3592. For complete information on Hood College’s nondiscrimination policy, please visit http://www.hood.edu/non-discrimination/.
Salary : $61,200 - $68,000