What are the responsibilities and job description for the Accounts Payable/Receivable Specialist position at Hooks and Associates Inc.?
About us
Hooks and Associates Inc. is a small business in Fort Smith, AR. We are professional, agile and innovative.
Our work environment includes:
- Casual work attire
- Relaxed atmosphere
We are looking for an experienced and organized Office Manager to join our team. The successful candidate will be responsible for overseeing the day-to-day operations of the office, including invoicing, answering the phone, taking meeting notes, maintaining office supplies, and ensuring that all administrative tasks are completed in a timely manner.
Responsibilities:
Invoicing and Financial Management:
- Generate and send invoices to clients/vendors in a timely manner.
- Track and manage accounts receivable and accounts payable.
- Monitor and reconcile office expenses, including supplies and utilities.
- Proficiency in QuickBooks
- Strong understanding of GAAP and financial concepts
- Ability to generate profit and loss statements
- Strong organizational and communication skills
Phone and Communication Management:
- Answer and direct incoming phone calls, providing professional and courteous assistance.
- Take detailed messages and forward them to the appropriate team members.
- Respond to general inquiries and provide information about the company or its services.
- Answer and direct incoming phone calls, providing professional and courteous assistance.
Manage office supplies and order new supplies when needed.
- Manage the office budget and ensure that all expenses are within budget.
- Organize and maintain filing systems.
- Maintain a clean and organized office environment.
- Answer phone calls and respond to emails in a timely manner.
- Provide administrative support to other staff members.
Job Type: Full-time
Pay: $17.00 - $23.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Paid time off
- Parental leave
- Tuition reimbursement
Schedule:
- Monday to Friday
Supplemental Pay:
- Yearly bonus
Experience:
- Microsoft Office: 5 years (Preferred)
- QuickBooks: 3 years (Preferred)
Work Location: In person
Salary : $17 - $23