Program Specialist, Grants and Compliance

As the Program Specialist (Grants & Compliance) you will be a member of the Grants & Compliance Team and provide essential administrative support to them. You will report to the Grants & Compliance Manager. Core job responsibilities include database management, office and grant administrative support, and support to grantees as directed by the Grants & Compliance Manager. As part of the Grants & Compliance Team, your work will reflect our trust-based philosophy, which focuses on simplifying and streamlining the grant-making process for applicants, doing due diligence before engaging with potential grantees, and practicing open and honest communication with internal and external stakeholders.

Work closely with the Grants & Compliance Manager throughout the grant management cycle to ensure activities accomplish the intended programmatic goals and objectives, including:

• Accurately inputting, tracking, and reporting on information in CERCLE’s grant management and data systems.
• Process all aspects of grant request cycle from public inquiries, applications, review committee packets, decision letters and acceptances, agreements, payments, monitoring and reporting.
• Maintain the official award file – ensuring that current, accurate, and complete data is entered into electronic data systems, as applicable.
• Serve as liaison between CERCLE and grantees, including responding to questions and scheduling interim report meetings for Grants & Compliance Manager with grantees.
• Review information, reconcile conflicting data and analyze findings to develop recommendations and proposals.
• Participate in the due diligence activities throughout the grant lifecycle.
• Provide administrative support and coordination of specific tasks as assigned by the Grants & Compliance Manager for ongoing or time-limited projects.
• Other duties as assigned.

The ideal candidate will readily evidence high personal and professional standards, including but not limited to:

• Highly organized; strong administrative skills with the ability to balance competing priorities while maintaining high levels of accuracy and attention to detail, and to manage complex or multiple work assignments while achieving high quality work outcomes.
• Ability to work effectively with minimal supervision displaying critical thinking and problem resolution skills; anticipating project needs; taking initiative; ensuring successful project completion and task tracking for timely delivery.
• Strong interpersonal, written and oral communication skills.
• Self-motivated, disciplined and confident working independently or collaboratively (within and across teams) in an environment with overlapping timelines.
• Ability to work effectively with a wide range of internal and external constituencies.
• Building and promoting positive, long-term partnerships through a commitment to customer service and demonstrating high levels of integrity, consistency, transparency and dependability in dealing with others and approach to work.
• Understanding and expertise in both computer and office systems – specifically Microsoft and Google Office suites.

Job Type: Part-time

Pay: $23,500.00 - $26,000.00 per year

Expected hours: 20 per week

Schedule:

• Evenings as needed
• Monday to Friday

Ability to Commute:

• New Haven, CT 06511 (Required)

Ability to Relocate:

• New Haven, CT 06511: Relocate before starting work (Required)

Work Location: In person

Salary : $23,500 - $26,000