Talent Acquisition Specialist

Job Summary Statement

The Talent Acquisition Specialist is responsible for supporting the Talent Acquisition team by ensuring a seamless recruitment process, managing candidate communications, and maintaining accurate records. This role plays a critical part in the hiring lifecycle, including scheduling interviews, managing background checks, and coordinating onboarding logistics, with a focus on attention to detail and accountability, the Talent Acquisition Specialist ensures that all hiring processes align with organizational goals and compliance standards.

Responsibilities

• Post job requisitions within the Applicant Tracking System (ATS) and monitor applications.
• Schedule interviews and coordinate candidate communications, ensuring a positive experience for all stakeholders.
• Screen resumes and applications to shortlist candidates that meet role requirements.
• Conduct initial phone screenings and participate in interviews as needed.
• Collaborate with hiring managers to understand the skills and competencies required for open positions.
• Continuously update and maintain the ATS to ensure accurate and organized candidate data.
• Disposition applicants in the ATS promptly and accurately.
• Manage electronic Offer, Promotion, and Transfer Folders, ensuring all necessary documentation is included and organized, such as offer letters, compensation analysis, and background check results.
• Submit and monitor required testing for new hires, including background checks, drug screens, and hands-on assessments, following up to ensure timely completion.
• Coordinate with IT to arrange equipment and access for new hires.
• Notify benefits and payroll teams of new hire start dates and ensure timely communication of expectations with new hires and managers.
• Actively respond to employee and manager inquiries, providing timely and accurate support.
• Assist with the onboarding of employees from newly acquired businesses.
• Assist with University and Technical recruitment programs and events as needed
• Monitor compliance with federal, state, and local regulations to ensure HR activities remain lawful and up to date.
• Participate in cross-functional HR projects and initiatives as assigned.
• Prepare and submit Personnel Action Forms (PAFs) to process approved changes in HR systems.
• Provide general administrative support to the HR team as needed.

Required Skills & Abilities

• Strong organizational and time management skills, with the ability to manage multiple tasks simultaneously.
• Experience with high-volume recruitment
• Excellent attention to detail, ensuring accuracy in documentation and processes.
• Proficiency in using Applicant Tracking Systems (ATS) and other HR technologies. Success Factors experience preferred.
• Effective communication skills, both written and verbal, with a focus on professionalism and clarity.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills and the ability to build positive relationships with candidates, employees, and managers.
• Basic understanding of recruitment processes, and compliance regulations.
• Problem-solving skills and adaptability in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Education & Experience

• Bachelor’s degree in Human Resources, Business Administration, or related field with 2-4 years of experience in Recruiting, Talent Acquisition, or Human Resources
• Associate’s Degree or some college coursework with 3-5 years of Recruiting, Talent Acquisition, or Human Resources experience
• Experience with Applicant Tracking Systems (ATS) and HR Software (e.g., Workday, Greenhouse, LinkedIn Recruiter) Succes Factors preferred.
• Experience with full-cycle recruiting including sourcing, interviewing, and hiring.
• Experience with Utilities or Energy sector a plus
• Experience with bargaining unit hiring a plus
• Preferred Certifications: PHR, SHRM-CP or AIRS