Temporary part-time special events assistant

Background

The HOPE Program is a leader among New York City job training providers, upskilling adult jobseekers (ages 18 - 70) for a broad range of sectors, including a focus on green construction, maintenance, infrastructure and related careers. We work with individuals facing deep structural barriers to employment, including histories with the criminal legal system, current and/or past homelessness, substance abuse disorders, low educational attainment and more. Our comprehensive approach includes classroom training, industry-recognized certifications, digital literacy and access, financial literacy and access, mental health support, case management, paid job training, and our signature HOPE for Life approach, which provides a vital community of support throughout the lives of HOPE graduates careers. With measurable outcomes among the strongest in the industry, HOPEs impact sits at the intersection of racial justice, and building a more equitable future for New York City. Our work is best described in the words of our graduates, such as Ramon.

The Position

HOPE is seeking a highly organized and detail-oriented Special Events Assistant to join our team on a temporary, part-time basis, working no more than 30 hours a week. This role will report to the Manager of Philanthropic Engagement on the Development Team, working out of HOPEs Downtown Brooklyn location at 1 Smith Street at least three days a week. The person in this position will play a key part in supporting the smooth planning and execution of two signature events: Humor for HOPE on February 12, 2025 and our 40th Anniversary Gala on April 29, 2025. The ideal candidate will balance a focus on event-related communications with administrative and logistical support, in preparation of events and to ensure they run smoothly.

Responsibilities

• Draft and distribute event communications, including e-blasts, personalized emails, internal and external updates, attendee reminders, and post-event follow-ups.
• Design and create event materials, announcements, and other promotional materials using Canva.
• Prepare and maintain content for event webpages and coordinate messaging across platforms such as email, social media, and event websites.
• Support preparation and event day logistics details for event participants, vendors, and other stakeholders.
• Research and conduct outreach to potential donors and sponsors for raffle and auction contributions. Coordinating the collection of and tracking, ensuring proper documentation.
• Provide administrative assistance and collaborate with the Development team to ensure all event logistics and communications run according to timeline.
• Provide hands-on support during events, including setup, check-in, and troubleshooting.
• As needed and in collaboration with the Development Associate, track incoming donations, RSVP information, online registrations, and event revenues.

Minimum Qualifications

• Bachelors degree and prior experience in event planning, logistics, or communications preferred.
• Exceptional organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• Strong written and verbal communication skills, with experience crafting professional emails, marketing content, and digital communications.
• High attention to detail and ability to work effectively under tight deadlines.
• Proficiency in Microsoft Office, particularly Excel, with experience in fundraising or event planning databases preferred.
• Familiarity with Canva or similar tools for creating marketing and event materials.
• Previous experience coordinating logistics with multiple stakeholders.

Salary/Benefits

The hourly range for this position is $18 to $25, and is dependent upon experience.

Interested Candidates

Please click here or respond to this posting. Resumes unaccompanied by a cover letter will not be reviewed.

The HOPE Program is an equal opportunity employer.

WWW.THEHOPEPROGRAM.ORG