Client Services Monitor

Job purpose

The mission of Hope the Mission (HTM) is to prevent, reduce, and eliminate poverty, hunger, and homelessness. HTM's Interim Housing programs provide a safe, low-barrier, and supportive 24-hour shelter for adult individuals experiencing homelessness. Clients receive shelter, food, and direct client centered services. Working under the supervision of the Program Manager the Client Service Monitor fulfills the mission of the Hope The Mission by successfully providing supervision and support to the individuals at Thrive Grove Navigation Center.

Duties and responsibilities

• Ensure the safety of participants and guests by providing on-site client supervision

• Ensure client compliance with program rules, policies, and procedures

• Distribution of necessary supplies including handing out bedding, clothing, and hygiene items as needed

• Assist with sanitation of client belongings in hot box and new bed assignment upon intake

• Watch for and report suspicious or unusual activity to the appropriate authorities; investigate alarms or noises and remove trespassers from the facility/property

• Work in partnership with on-site security

• Respond to emergency situations as appropriate

• Notify emergency services personnel, such as law enforcement, fire department, and paramedics in cases of emergencies

• Complete written reports and incident logs of daily activities 

• Answer telephone and take messages for clients and staff as needed

• Resolve client issues as needed using de-escalation and crisis intervention techniques to help clients work through conflict with trauma informed methodology

• Monitor facility and report any maintenance concerns as needed

• Assist with the serving of daily meals

• Ensure cleanliness of the facility, including sweeping, mopping, vacuuming, washing and other cleaning duties as deemed necessary

• Restock supplies in need of replenishment

• Assist with participants with laundry and upkeep of the machines.

• Ensure clients are following proper hygiene practices 

• Work with clients to improve their independent living skills

• Clean restrooms, dormitory areas, offices, and common areas

Other duties include

• Monitor medication cabinet and review medication records if needed

• Attend and participate in Team Meetings, Trainings, Supervisions, etc., etc.

• Responsible for maintaining thorough and accurate records in both written form (hard copies) and through the Homeless Management Information System (HMIS) as required

• Establish and/or maintain good rapport and working arrangements with co-workers, including the management team and other staff

• Facilitate and supervise regularly scheduled resident house meetings

• Create and maintain a shelter environment that is safe 

• Uphold all HTM, City of Thousand Oaks and Many Mansions rules, regulations, and policies

• Other duties as assigned

Qualifications

• Understand and support the mission statement of Hope The Mission

• High school diploma or GED

• 1-2 years' experience working with the homeless or similar population preferred, but not required 

• Must possess solid proficiency of Microsoft Office/Google Suite

• Excellent verbal and written communication skills. Must possess basic grammar and spelling skills

• Possess the necessary initiative, adaptability, and responsibility to work with minimum supervision

• Must possess excellent problem-solving skills

• Ability to interact with others professionally

• Knowledge of Housing First, Harm Reduction, and Trauma Informed principles

• Experience working with a diverse population, with sensitivity to differences in culture, religion, sexual orientation, race, age, and physical and mental illness

• Valid CPR/First Aid certification or ability to obtain within 30 days of hire

• Must be TB and Drug Test cleared prior to onboarding

• Background check

Working conditions

• Ability to walk, stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes continuous basis

• Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead

• Ability to work in proximity with service animals and emotional support animals

• Ability to operate a computer, fax, and telephone

• Ability to lift up to 25 lbs. 

• Some night and weekend hours required

PHYSICAL DEMANDS, ENVIRONMENTAL CONDITIONS, EQUIPMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Employee is required to: Walk and climb stairs; stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes continuous basis; Grasp, push, pull objects such as files, file cabinet drawers, and reach overhead; Handle, finger, grasp and feel objects and equipment; Reach with hands and arms; Be mobile by moving oneself from place to place quickly and easily; Repeat various motions with the wrists, hands, and fingers; Be able to perform visual activities for (including, but not limited to) administrative and clerical tasks; Ability to lift up to 25 lbs. Communicate, receive and exchange ideas, information by means of the spoken and written word; Drive vehicle in and around Ventura County; Be able to enter various buildings that may require climbing stairs. Be periodically subjected to outside environmental conditions. Employee may work in proximity to service animals and emotional support animals; Use a desktop and/or laptop computer; copy, postage, and fax machines. Complete all required forms in personal writing.

Work Environment:

The employee may be in contact with individuals and families in crisis who may be ill, using alcohol and drugs, and who may not be attentive to basic personal hygiene, health and safety practices. The employee may experience a number of unpleasant sensory demands associated with the clients use of alcohol and drugs, and lack of personal hygiene. The employee must be ready to respond quickly and effectively to many types of situations, including crisis situations and potentially hostile situations. The noise level in the work environment is usually moderate in an office setting. Sometimes work may become stressful when working under pressure.

• EEO: HTM (Hope The Mission) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HTM complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, placement, promotion, recall, transfer, leaves of absence, compensation and training.

HTM will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if HTM is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the California Department of Fair Employment and Housing’s Fair Chance Act webpage.