Administrative Assistant (Volunteer)

Position Title: Administrative Assistant

Reports To: Chief Executive Officer (CEO)

Location: Remote or 2323 S Pine Street, Suite 2, Spartanburg, SC as needed

Job Type: Part-time Volunteer

Commitment: Flexible - Role will be needed by March 2025

The Administrative Assistant supports the smooth operation of the Hope Zion Foundation by providing essential administrative and organizational support. This role is critical to ensuring the effectiveness of the administrative and operations department, helping the foundation fulfill its mission of promoting youth wellness, education, and development.

• Manage and organize office files, records, and documents (physical and digital).
• Assist with data entry and maintain accurate databases.
• Schedule and coordinate meetings, events, and appointments.
• Answer phone calls, respond to emails, and route inquiries appropriately.
• Draft correspondence, including letters and emails, for internal and external communication.
• Assist in preparing materials for meetings and presentations.
• Monitor and replenish office supplies as needed.
• Support the preparation of financial or operational reports under guidance.
• Collaborate with team members to streamline administrative processes.
• Assist in planning and execution of fundraising or community events.
• Participate in cross-departmental tasks as needed.

• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace.
• Excellent written and verbal communication skills.
• Attention to detail and ability to handle confidential information.
• Ability to work independently and as part of a team.
• Prior experience in an administrative role (preferred but not required).