What are the responsibilities and job description for the Central Supply Coordinator, Onsite position at Hopedale Medical Complex?
Central Supply Coordinator, Onsite
JOIN THE BEST. TO BE THE BEST.
HMC Offers :
- Excellent benefits
- Quality childcare located in HMC
- Wellness Center membership
- 401(k) plan with employer match
Employee Daycare Rates
About the job :
The Central Supply Coordinator is responsible for sourcing and ordering needed supplies and inventory, as well as tracking and disbursing supplies for the OR / Surgical department and other departments as assigned. Additionally, this role is responsible for receiving, labeling and proper storage of supplies in the various storerooms throughout the Complex. The Central Supply Coordinator is responsible for transporting items to and from off-campus locations using HMC vehicles as needed. THIS IS NOT A REMOTE POSITION.
Responsibilities
Count all departmental storerooms in the Complex and restock according to par levels.
Fill requisitions and deliver supplies to various departments.
Verify that bar code stickers are on the correct supply.
Stock and maintain shelves, cleaning, as necessary.
Place orders with vendors for supplies or equipment.
Rotate stock on a continual basis throughout the storeroom. Verify outdates.
Perform daily office duties such as answering telephones, filing and faxing.
Prepare purchase requisitions and / or purchase orders as required by Sr. Director, Facilities Operations.
Post and maintain inventory records according to disbursements and receipts on the computer system.
Assist with cycle count inventories throughout the year.
Assist with the input of prices for any items that have changed to ensure that the proper patient charges have been implemented.
Label items chargeable to patients with bar code stickers and verify that bar code stickers are on the correct supply.
Receive and verify supplies from delivery personnel. Reconcile purchase orders with packing slips from vendors.
Participate in regular in-service training and other quality assurance activities.
Monitor inventory quantities to assure availability to users. Develop familiarity will all supply inventories in order to monitor stock levels and set accurate par levels.
Maintain a complete log indicating who placed the request, the date and quantity ordered, and verification of correct order received / returns if necessary.
Follow up on back ordered items and report the status of back ordered items to Surgery Manager and Purchasing Manager.
Post a weekly summary of back orders and expected delivery dates in a designated location.
Collaborate and assist in facilitating product conversions and equipment trials and communicate with colleagues to assure standardization across sites.
Make recommendations for product substitutions in an effort to save cost. Participate in problem solving and process improvement within the department to ensure standardization of supplies and workflows.
Respond to OR price requests via email or Freshdesk
Meet weekly with OR / Central supply staff as scheduled
Review Outstanding timely unsigned purchase requisitions with OR Medical Director to obtain signature and / or approval.
Assists with support contractual agreements such as Premier. Apply purchasing agreements when applicable.
Work cooperatively and as a liaison with USPS / FEDEX / UPS or Managers and other staff ordering products.
Attend and participate in staff meetings for problem resolution when needed.
Background and Drug screen Disclaimer :
All HMC employees are required to pass a Federal and State background check and pass a drug and alcohol test. We test for illegal and legal substances, including marijuana.
Job Requirements :
Physical Demands
Compensation details : 17-19 Hourly Wage
PI825d3d2748c2-31181-36917351
Salary : $25 - $26
