Administrative Assistant (Special Projects)

Job Summary
The Hopkinsville Surface and Stormwater Utility has an opening for an Administrative Assistant. The position will require an individual who will be able to communicate, interact and be responsive to the public. Candidates shall have problem solving capabilities and be a positive presence in the workplace. A general description of responsibilities will include, but not be limited to the following: typing, filing, answering phones, program management, database management, project implementation, and working with the public. Qualified candidates should have at a minimum an Associated Degree, have prior experience as an Administrative Assistant, have excellent computer skills, and be attentive to details.

The position comes with a competitive salary. The office hours are from 8:00 am to 4:30 pm. Monday through Friday. Interested candidates should apply by submitting their resume, three (3) references, and a cover letter to: Hopkinsville Surface and Stormwater Utility, c/o Administrative Assistant Search, PO Box 588, Hopkinsville, KY. 42241-0588. The position is open until it is filled. The Hopkinsville Surface and Stormwater Utility is an Equal Opportunity Employer.

Duties

• Manage office correspondence, including emails, phone calls, and mail.
• Maintain organized filing systems for documents and records.
• Assist with calendar management, scheduling appointments, and coordinating meetings.
• Utilize QuickBooks for basic bookkeeping tasks and invoicing.
• Perform proofreading of documents to ensure accuracy and professionalism.
• Support office management tasks such as inventory control and supply ordering.
• Provide assistance as a dental receptionist when needed, including patient scheduling and record management.
• Demonstrate effective time management skills to prioritize tasks and meet deadlines.

Requirements

• Proven experience as an administrative assistant or in a similar clerical role.
• Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with QuickBooks is a plus.
• Strong attention to detail with excellent proofreading skills.
• Effective communication skills, both written and verbal.
• Ability to manage time efficiently and work independently or as part of a team.
• Previous experience in office management or as a dental receptionist is preferred but not required.
• High school diploma or equivalent; additional qualifications in office administration are a plus.

We look forward to welcoming a dedicated Administrative Assistant who is eager to contribute to our team's success!

Job Type: Part-time

Pay: $20.00 - $23.00 per hour

Expected hours: No less than 20 per week

Schedule:

• 4 hour shift
• Monday to Friday

Ability to Relocate:

• Hopkinsville, KY 42240: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $23