Executive Assistant

Company Description:

HOPPR is at the forefront of innovation in medical imaging, developing the first multimodal AI foundation model. Our deep learning platform, unique for its proprietary privacy-compliant trust architecture, integrates diverse data sources with cutting-edge AI/ML development. As we gear up for exciting developments including significant revenue targets and fundraising efforts, we’re looking for a Financial Controller who can be a cornerstone in building our financial foundation. HOPPR is co-founded by Dr. Khan Siddiqui, a visionary leader with a prolific background including founding higi, former roles at Hyperfine (NASDAQ:HYPR), and Microsoft.

Role Description:

The Executive Assistant will be a trusted partner to the CEO and executive leadership team, ensuring their schedules, priorities, and communications run smoothly. This individual will manage a variety of administrative and operational tasks, acting as a key point of contact for internal and external stakeholders. The ideal candidate is a self-starter with exceptional organizational skills, the ability to manage multiple priorities, and a strong understanding of start-up dynamics.

Key Responsibilities:

• Executive Support 
• Manage and optimize the CEO’s calendar, including scheduling meetings, resolving conflicts, and prioritizing tasks. 
• Prepare agendas, briefings, and meeting materials; take detailed minutes and follow up on action items. 
• Handle travel arrangements, including booking flights, accommodations, and preparing itineraries. 
• Serve as a gatekeeper, screening calls, emails, and meeting requests to ensure efficient use of the CEO’s time. 
• Administrative and Operational Support 
• Assist in preparing presentations, reports, and other documents for internal and external audiences. 
• Coordinate and manage communication between the executive team and other departments. 
• Maintain an organized filing system for important company documents and records. 
• Support special projects, including research, vendor management, and cross-functional initiatives. 
• Event and Meeting Coordination 
• Plan and organize company events, team off-sites, and executive meetings. 
• Manage logistics for investor meetings, board meetings, and external presentations. 
• Ensure meeting rooms and technology are set up and functioning properly. 
• Stakeholder Relations 
• Act as a liaison between the CEO and key stakeholders, including investors, board members, and clients. 
• Build and maintain relationships with internal team members and external partners. 
• Confidentiality and Discretion 
• Handle sensitive information with the utmost confidentiality and professionalism. 
• Exercise sound judgment in decision-making and problem-solving. 

Qualifications:

• Required:
  • Bachelor’s degree or equivalent experience. 
  • 3 years of experience as an Executive Assistant, preferably supporting C-level executives in a start-up or fast-paced environment. 
  • Exceptional organizational and time management skills, with the ability to multitask and prioritize. 
  • Excellent verbal and written communication skills. 
  • Strong proficiency in productivity tools (e.g., Google Workspace, Microsoft Office, Zoom, Slack, Asana). 
  • High level of professionalism, discretion, and attention to detail. 
• Preferred:
  • Experience in the med tech, healthcare, or technology industry. 
  • Familiarity with start-up environments and a willingness to adapt to changing priorities. 
  • Strong problem-solving skills and a proactive approach to challenges. 
• Excellent problem-solving skills and the ability to work independently as well as part of a team.
• Strong communication skills, with the ability to articulate technical concepts to non-technical stakeholders.

 What We Offer:

• A key role in a fast-growing startup with immense potential.
• An innovative, collaborative, and supportive work environment.
• Competitive salary and benefits package.

HOPPR is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Important Note: This opportunity is open exclusively to US citizens and permanent residents. We kindly request that recruiters and agencies refrain from contacting Dr. Khan Siddiqui or any HOPPR team members directly regarding this role. Unrequested outreach from recruiters will not be entertained or responded to. Thank you for respecting this directive and helping us maintain a focused and efficient hiring process.