What are the responsibilities and job description for the Senior Executive Assistant position at Horace Mann?
Horace Mann is a purpose-driven company that is passionate about educators. The Senior Administrative Assistant provides high-level administrative support to our executive. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information. The Senior Administrative Assistant ensures smooth day-to-day operations by managing schedules, coordinating meetings, handling communications, and assisting with project management tasks.
Key Responsibilities:
Administrative Support
- Provide executive-level administrative support to leadership or assigned teams.
- Manage complex calendars, schedule meetings, and coordinate appointments.
- Prepare reports, presentations, and correspondence as needed.
- Organize and maintain digital and physical files and records.
- Handle travel arrangements, including booking flights, accommodations, and transportation.
Communication & Coordination
- Serve as a point of contact between executives, internal teams, and external stakeholders.
- Draft and edit emails, reports, and other business documents.
- Screen and prioritize phone calls, messages, and incoming requests.
- Coordinate logistics for meetings, including agendas, minutes, and follow-ups.
Project & Office Management
- Assist with special projects, research, and administrative initiatives.
- Track deadlines, deliverables, and action items for key projects.
- Manage office supplies, vendor relationships, and office equipment needs.
- Support budgeting and expense tracking for departments or projects.
Process Improvement & Problem-Solving
- Identify opportunities to enhance efficiency in administrative processes.
- Troubleshoot administrative challenges and implement solutions.
- Maintain compliance with company policies and confidentiality standards.
Required Qualifications:
- Education: High School diploma required.
- Experience: 5 years of administrative support experience, preferably in a corporate or executive setting.
- Skills:
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities.
- Ability to handle confidential information with discretion.
- Problem-solving skills and adaptability in a fast-paced environment.
- Experience with scheduling and project management tools is a plus.
Preferred Qualifications:
- Experience supporting senior executives or department heads.
- Knowledge of office management systems and procedures.
- Familiarity with industry-related software or database management.
Pay Range:
- $53,200.00 - $78,550.00
Salary is commensurate to experience, location, etc.
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Salary : $53,200 - $78,550
