What are the responsibilities and job description for the School Office Secretary position at Horizon Science Academy Cleveland Middle School?
Overview
The School Secretary plays a vital role in the daily operations of the school, serving as the first point of contact for students, parents, and visitors. This position requires a highly organized and efficient individual who can manage various administrative tasks while providing exceptional customer service. The School Secretary will support the school's mission by ensuring smooth communication and coordination among staff, students, and families.
Duties
- Greet visitors and manage front desk operations, ensuring a welcoming environment.
- Handle incoming phone calls with professionalism, demonstrating excellent phone etiquette.
- Assist with calendar management, scheduling appointments, and coordinating meetings for school staff.
- Maintain accurate student records and files, ensuring confidentiality and compliance with school policies.
- Perform data entry tasks to update student information and other administrative records.
- Provide customer support to parents and students by addressing inquiries and resolving issues promptly.
- Support administrative functions such as organizing documents, preparing reports, and managing office supplies.
- Assist in coordinating school events and activities as needed.
Skills
- Strong front desk experience with a focus on customer service excellence.
- Proficient computer literacy skills to navigate various software applications effectively.
- Excellent phone etiquette to communicate clearly and professionally with callers.
- Ability to manage calendars efficiently, prioritizing tasks effectively.
- Solid administrative skills including filing, data entry, and document management.
- Strong organizational skills to maintain an orderly office environment.
- Ability to work collaboratively within a team while also being self-motivated.
- We use PowerSchool as our system so technical skills are required.
This position is essential for maintaining an organized school environment that supports both educational staff and students alike. If you are passionate about education and possess the necessary skills to thrive in this role, we encourage you to apply.
Job Type: Full-time
Pay: $16.42 - $20.00 per hour
Expected hours: 8 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
People with a criminal record are encouraged to apply
Work Location: In person
Salary : $16 - $20