SCHOOL ADMINISTRATIVE SUPPORT (Secretary)

Horizon Science Academy Primary is growing and looking for a cordial, outgoing individual willing to join our family oriented team as the School Administrative Support. The School Administrative Support is a vital role responsible for performing confidential secretarial and clerical duties that ensure the efficient and effective operation of the school office. This individual also oversees student attendance. Apply now to join this highly diverse community to be a part of a dynamic school culture of high expectations and motivation in a small and safe learning environment.

Secretarial Responsibilities:

• Support the school's mission, philosophies, values, goals, and policies toward students, parents/guardians and coworkers.
• Greet and deal with public, students, and school staff courteously and appropriately, both by phone and in person.
• Take incoming calls dispatching or recording messages as needed.
• Enroll, schedule assessments, and maintain student records for enrollment following proper EMIS requirements.
• Maintain attendance records.
• Confer and collaborate regularly with staff and families to monitor and communicate attendance issues effectively, including the mailing and emailing of written notifications for approaching and reaching chronic absenteeism.
• Maintain an organized filing system and process incoming correspondence as instructed.
• Maintain a schedule of appointments and arrangements for conferences and interviews.
• Collect fees, record transactions, and deposit funds.
• Orders and maintains building supplies as needed.
• Oversee school pictures and retakes.
• Serve as a liaison between the transportation department, school, and families as needed.
• Employee shall protect the confidentiality of records and other documents and comply with applicable student records laws.
• Perform all other duties as assigned by administrator(s).

Skills:

• Speak clearly, concisely and utilize excellent written communication skills;
• Effective listening, collaboration, and interpersonal skills;
• Relate to stakeholders with respect, compassion, tact and understanding;
• Sensitive to the cultural and socioeconomic characteristics of the children and families served;
• Excellent organizational and time management skills;
• Proficient in computer applications, including Google Docs, MS Office, and e-mail;
• Receptive to feedback and desire to grow professionally; and
• Highly flexible.

Education & Experience:

• A high school diploma or training and experience that are considered equivalent.
• Previous successful experience as a secretary preferred.

As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.

Horizon Science Academy Primary is a charter school on Morse Road for students in Pre-Kindergarten-2nd grades.

Job Type: Full-time

Pay: From $40,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $40,000