Accounting Associate

Accounting Associate

Job Description

Qualifications:

High School Diploma or G.E.D. required. Three years of bookkeeping or accounting experience with related clerical experience required. Experience with accounts payable and accounts receivable processing preferred. High level proficiency with Microsoft Office Suite and Google Workspace required and familiarity with Great Plains or other accounting software is preferred.

Responsibilities:

The Accounting Associate should have the ability to independently plan and organize time and follow established agency procedures. The Accounting Associate should have good communication skills, both verbal and written, and the ability to relate professionally to staff, families, clients and the community. The Accounting Associate should be flexible, reliable, punctual, and assertive, and should present a positive image of Horizons. The Accounting Associate should exemplify Horizons core values and have a desire to learn. Specifically, they will demonstrate compassion, respect, and patience when interacting with staff, families, and people in services beyond the scope of typical financial settings.

Duties Include:

Accounts payable:

• Prepare payables to enter into the accounting system. Checks are generally cut weekly on Thursdays but may occur as needed during the work week.
• Review, correct & approve statement batches and other payable batches that the Billing Associate inputs and vice versa.
• Insurance payments & spreadsheets, including monthly update of all employee coding splits.
• Audit, research and follow-up on all payables

Accounts Receivable:

• Posting of monthly A/R, including client rents, tenant rents, cable bills, COBRA, client prescriptions, co-pays and personal charges, work crew, vocational rehabilitation and wage reports.
• Collections, research and corrections from A/R historical report.
• Preparation of all bank deposits as well as input into the AR system.

Bank Statements:

• Balance Moffat County client checkbooks and audit receipts (travel may be required.)
• Balance Moffat County client TrueLink accounts and audit receipts (travel may be required.)
• Balance Moffat County client personal needs accounts and audit receipts (travel may be required.)
• Petty cash reconciliations for both Routt and Moffat County.
• Work in conjunction with Billing Associate on spreadsheet and bank (debit) entries for: Delta, Visa, Waste Management, ADP, PR Summary Sheets, bank charges and CenturyLink phone bills – in the operating account.
• Prepare and send Social Security wage report monthly.
• Prepare and file Routt County client Federal and State tax returns as instructed.

Budget:

• Responsible for calculations and input on several GL accounts, including but not limited to: 8640 (telephone), 8650 (utilities), 8860 (bank charges), 8870 (dues and fees), 9050 (supplies), 9120 (prof. fees), 9230 (equipment repair), 9240 (building repair), 9250 (lease), 9270 (tax) and 9640 (promotional expense) for the annual budget.

Audit:

• Confirmation letters for annual audit
• Legal worksheet for annual audit
• Lease worksheet for annual audit
• Daily audits of: grocery purchases, phone bills and incoming payable invoices

Journals:

• Health insurance (from CFO)

Taxes:

• Preparation of: sub-contractor 1099’s, annual attestation reporting, annual reports for exempt properties
• Preparation of any related checks

Other Duties:

• Respond to emails/Scomms in Therap as needed.
• General filing and other clerical functions as needed.
• Assist Chief Financial Officer as requested.
• Assist in training agency staff in financial policies and procedures both individually and at all staff trainings such that he/she is an accessible source of information and education.
• Adhere to Horizons Policies and Procedures and promote a professional work environment.
• Assist in reviewing charge cards (Walmart, Safeway, Kroger, W E Fleet)
• Reports for: Resource Development and Early Intervention as requested
• Assist CFO with preparation of all Soda Creek Apartment books including: bank statements, financials, etc. Includes bank deposit entries and rent A/R for SCA
• Other duties as assigned..

Supervisor: Chief Financial Officer

FTE: 1.0

FSLA: Non-Exempt.

Location: In-person at Steamboat Springs Office

Job Type: Full-time

Pay: $30.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Steamboat Springs, CO 80487 (Required)

Ability to Relocate:

• Steamboat Springs, CO 80487: Relocate before starting work (Required)

Work Location: In person

Salary : $30