Commercial Proposal Coordinator

At Hornbeck Offshore, our people are our propellers to success, and our most important asset. Our culture of integrity, commitment, excellence and teamwork is what differentiates us from the rest.

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Job Description Summary

Commercial Proposal Coordinator will assist in creating and executing processes while coordinating with stakeholders internally and externally to ensure that commercial tenders received are reviewed, evaluated, and responded to in a consistent manner to ensure compliant and approved bids are submitted to the company's clients.

Location

Covington, LA or Houston, TX

Job Description

SCOPE OF DUTIES AND RESPONSIBILITIES

• Track and submit bids on time to customers, with price and technical specifications which reconcile the Company's and the customer's expectations
• Provide answers to pre-qualification file requests; Read and understand customer's RFQs and specifications
• Coordinate with Sales team, Engineering team and central functions teams (Legal, HR, Operations and Accounting)
• Review and summarize bids identifying key issues or concerns
• Assess risks associated with the RFQ (client, planning, over cost, political, etc.), mitigation of risks and compliance with internal procedures
• Assist in estimating costs of the offer
• Support in Building Profit & Loss scenarios (worst / best case scenarios)
• Create detailed summaries of proposals in tender review process
• Write and prepare offers in compliance with client submission requirements
• Forward and explain project details to Project Managers through contract review.
• Travel offshore onboard company vessels to better understand the business
• Participate in client events or industry events from time to time
• All other duties as assigned by the Manager
  
  

Required Qualifications

Education: Bachelor's Degree in related field preferred, industry experience may be acceptable in-lieu of degree

Skills: Strong or expert proficiency in of use Microsoft Office applications including "Windows" operating systems, Microsoft Word, Excel, PowerPoint, Microsoft Outlook (e-mail), SharePoint, and other business software and databases. High proficiency in reading, writing and editing business documents and communications.

Experience

At least 5 years in a role requiring high attention to detail

Some familiarity with the Marine Transportation or related industry

Familiarity with tender or bid submission portals and processes

Desired attributes

• Ability to thrive in a fast-paced work environment with consistency and reliability
• Self-sufficient, highly motivated with desire to learn new proficiencies
• Superior written and verbal communication skills
• Ability to get along well with others
• Strong document proof reading skills
• Strong research skills
  
  

Location

Covington, LA or Houston, TX

COMPETENCIES

Problem Solving

• Keeps his/her supervisor involved on important issues and/or problems.
• Identifies recurring problems and offers solutions based on facts and data.
• Seeks out expert opinion when making decisions and solving problems.
• Anticipates the impact of decisions and actions on others.
• Is thorough and attentive to detail.
  
  

Works the Plan

• Achieves closure and follows through on tasks and projects.
• Effectively multi-tasks and efficiently manages time.
• Delivers a timely, complete, and accurate work product.
• Clearly communicates what he/she needs from others to get the job done.
• Follows established policies and procedures.
  
  

Inspires Trust

• Demonstrates a strong service orientation to both internal and external customers.
• Takes personal responsibility for decisions and mistakes; does not shift blame.
• Is approachable and easy to deal with; handles pressure in a calm manner.
• Deals with people in a candid, straightforward, and respectful manner.
• Acts with the highest level of integrity and professionalism.
• Demonstrates a strong work ethic.
  
  

Personal Learning

• Seeks continued professional development, training, and relevant certifications.
• Demonstrates a willingness to learn new things and take on more responsibility.
• Remains open and non-defensive to feedback and coaching.
• Asks for feedback from his/her managers on how to improve.
  
  

Collaboration

• Works collaboratively with people within and across departments to accomplish objectives.
• Builds personal relationships with people across the company.
• Keeps open lines of communication with others.
• Understands others' time demands and workload.
• Is quick to offer help to others in getting the job done.
  
  

Flexibility

• Remains open-minded to others' ideas, input and new ways of doing things.
• Makes suggestions on how to improve processes and create efficiencies.
• Demonstrates flexibility to changing priorities and work demands.
• Fully supports company decisions and initiatives.
• Ability to multi-task and meet short-term deadlines.
  
  

DEMANDS AND WORK ENVIRONMENT

Eyesight

Functional, correctable to 20/20

Hearing

Functional, correctable to normal to perceive sounds at normal speaking levels with or without correction; Ability to receive detailed information through oral communication and to make the discriminations in sound.

Speech

Ability to express or exchange ideas by means of the spoken word.

Mobility

Unencumbered by physical limitations to perform the following activities: walking, climbing, reaching, crawling, lifting (less than 50 pounds), driving standard and automatic vehicles, and boarding of vessels.

HOURS OF WORK

Standard office hours are Monday through Friday, 8:00am until 5:00pm and may be adjusted with approval by the department supervisor. Some overtime, work related travel and weekend work may be required, subject to company operational requirements. Regular and reliable attendance is required.

Note: Rotation schedule may vary and is subject to change based on vessel requirements.

In-person applications will be accepted by appointment only.

EEO/AA Employer/Vet/Disabled