Construction Coordinator

Horne Brothers Communications, Inc. is currently seeking a Construction Coordinator to join our team in Fayetteville, NC. This position will be responsible for facilitating the efficient operation of the management team by performing a variety of clerical and administrative tasks.

Essential Duties and Responsibilities:

• Assist construction managers and other management as needed
• Build, update, and disseminate project trackers as required
• Send bid documents to subcontractors to bid; review bids thoroughly
• Finalize estimates and send to customers on the correct bid form
• Complete and submit required permits and/or licenses to necessary cities, counties, states, etc.
• Assign job numbers, notify accounting, track purchase orders and invoicing
• Set up job books and keep files neat, current, and easily accessible
• Assist with the permitting process as needed; complete permit applications
• Coordinate with assigned project manager to verify and order job-related material
• Assign purchase orders and schedule subcontractor crews as needed
• Review and file daily job reports for the duration of the project
• Keep job files neat and orderly; maintain electronic files on shared drive as instructed
• Coordinate with project managers, customers, and/or subcontractors to track jobs from start to finish, review/approve invoices and assign/balance P.O.s as required
• Take phone calls and answer email in a timely manner
• Respond to and resolve administrative inquiries
• Coordinate and schedule travel, meetings, and appointments for managers or supervisors
• Prepare agendas and schedules for meetings; schedule conference calls as needed
• Other projects and duties as assigned

Knowledge, Skills & Abilities:

• Three to five years of experience in an administrative role
• Permitting experience preferred
• Accurate and precise attention to detail
• Strong verbal and written communication skills
• Excellent interpersonal and customer service skills
• Proficient in Microsoft Office Suite and Adobe products; ability to learn new computer applications
• Excellent organizational skills, including multi-tasking and time management; must be able to prioritize
• Must have a strong work ethic and have the ability to work independently with minimal supervision
• Basic understanding of clerical procedures and systems such as record keeping and filing
• Willingness to learn and grow with the company

Horne Brothers Communications, Inc. is an Equal Opportunity Employer. All employment decisions are based on qualifications, job requirements and business need, without regard to race, color, religion or belief, color, national origin, gender (including pregnancy), sexual orientation, gender identity or expression, age, disability, veteran status, or other status protected under federal, state, or local law.

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $18 - $21