Job Description
Job Description
Description : Job Summary :
We are seeking a detail-oriented and highly organized Accounts Payable / Accounts Receivable Specialist to join our team. This role is essential in ensuring smooth financial operations by managing incoming and outgoing payments, maintaining accurate financial records, and collaborating with various departments to streamline accounting processes. The ideal candidate will have strong analytical skills, a proactive approach to problem-solving, and the ability to handle financial transactions in compliance with California regulations.
Key Responsibilities :
Process and review vendor invoices for accuracy, completeness, and compliance with company policies.
Ensure timely payment of bills and maintain accurate records of accounts payable transactions.Reconcile vendor statements and resolve discrepancies promptly.Collaborate with vendors to address payment inquiries and issues.Accounts Receivable :Process customer payments, including checks, credit card payments, and electronic transfers.
Monitor and maintain customer account balances, ensuring accurate invoicing and payment tracking.Follow up on outstanding accounts and manage collections efforts, while maintaining positive customer relationships.Prepare and distribute aging reports and assist with account reconciliations.General Accounting Support :Assist with month-end and year-end closing processes.
Maintain organized and up-to-date financial records in accordance with company policies and accounting standards.Collaborate with team members to ensure smooth financial operations and address any discrepancies.Provide support during audits by preparing necessary documentation and reports.Compliance and Reporting :Ensure compliance with California state regulations and accounting standards.
Prepare periodic reports for management, providing insights into cash flow, outstanding payments, and financial status.Support in implementing improvements to accounting systems and processes.Requirements : Qualifications :
Education :Associate's degree in Accounting, Finance, or a related field preferred.
Additional certifications in accounting (e.g., A / P or A / R certifications) are a plus.Experience :Minimum of 2-3 years of experience in accounts payable and accounts receivable roles.
Previous experience in a fast-paced environment with high transaction volumes is a plus.Familiarity with accounting software (QuickBooks, NetSuite, etc.) and Microsoft Excel is required.Skills and Abilities :Strong attention to detail and accuracy in financial data entry.
Excellent organizational and time management skills.Ability to handle sensitive financial information with discretion and professionalism.Strong communication skills, both written and verbal, for effective interaction with internal teams and external vendors / customers.Knowledge of California state tax laws and regulations is a plus.
