Cash Management Clerk

POSITION SUMMARY

The data entry operator will be responsible for any and all entry of checks, non-checks, journal vouchers and any reports

and related paperwork that is required to be completed and/or furnished to other departments or individuals within the

Company on a timely basis as determined by a prearranged schedule and any other team related task as assigned by

supervisor.

ESSENTIAL FUNCTIONS

• Enter into AS400, payables for Mkts, Industries, Shopping Ctrs, & Save A Lot. Payables are

expenses, garnishments, meat, produce and grocery vendors. Run tapes and edit to assure

accuracy. File check registers in binders. Controls entered for each company. Checks are mailed or

distributed to persons or departments daily.

• Enter into AS400, non-checks & misc checks for Mkts, Industries, Shopping Ctrs. and Save A Lot.

Non-checks are price changes, markdowns, mdse transfers and buydowns or anything that doesn't

generate a check. Misc. checks are distributing of income received to different store locations or

account numbers. Run tapes and edits to assure accuracy. File all reports in binders.

• Enter into AS400, journal vouchers. Journal Vouchers are entries into the general ledger.

• Create and enter new vendor information for Mkts, Industries, Save A Lot and file.

• Enter advance payroll and weekly update. Advance Payroll is child support and garnishments.

Reconcile at period end.

• Enter Form 4's(Sales Report) for Mkts and Jr. Foods Stores. Keep records of all stores keyed. Call

Data Processing when all are keyed.

• Enter Accounts Receivable and update weekly and period end reconciliation. Accounts Receivable

are rebates and billbacks that companies owe us.

• Enter Cash Receipts Summary weekly. Cash Receipts Summary is a breakdown of all deposits

taken to the bank by account number. Accounts Receivable and Cash Receipts are compared and

balanced.

• Enter Shopping Ctrs. Rent Income. Rent Income checks come from properties that Houchens

Industries own.

• Enter AWG spreadsheet. AWG is the companys main grocery supplier.

• Prepare wires(non checks) weekly for Mayfield, Modern Distributing, Save A Lot, SV Milton, and

Pepsi Charlotte.

• Enter adjusting entries from controllers.

• Reconcile intercompany at period end.

• Reconciliation for Markets, Industries, Shopping Centers and Save A Lot at period end.

• Enter Ledger Data numbers after period end close.

POSITION QUALIFICATIONS

Competency Statement(s)

Adaptability - Ability to adapt to change in the workplace.

Ambition - The drive to achieve personal advancement.

Autonomy - Ability to work independently with minimal supervision.

Communication, Oral - Ability to communicate effectively with others using the spoken word.

Decision Making - Ability to make critical decisions while following company procedures.

Energetic - Ability to work at a sustained pace and produce quality work.

Friendly - Ability to exhibit a cheerful demeanor toward others.

Interpersonal - Ability to get along well with a variety of personalities and individuals.

Motivation - Ability to inspire oneself and others to reach a goal and/or perform to the best of their

ability.

Patience - Ability to act calmly under stress and strain, and of not being hasty or impetuous.

Persistence - Ability to complete tasks or continue in a course of action in spite of opposition or

discouragement.

Relationship Building - Ability to effectively build relationships with customers and co-workers.

Education

High School Graduate or General Education Degree (GED)

Experience

Six months to one year related experience

SKILLS & ABILITIES

Computer Skills

AS400 and Personal Computer

Other Requirements

Maintain a team-working environment by covering responsibilities and/ or assisting with other positions.

PHYSICAL DEMANDS

Physical Abilities Lift /Carry

Stand O (Occasionally) 10 lbs or less O (Occasionally)

Walk O (Occasionally) 11-20 lbs O (Occasionally)

Sit C (Constantly) 21-50 lbs N (Not Applicable)

Handling / Fingering O (Occasionally) 51-100 lbs N (Not Applicable)

Reach Outward O (Occasionally) Over 100 lbs N (Not Applicable)

Reach Above Shoulder O (Occasionally)

Climb N (Not Applicable)

Crawl N (Not Applicable)

Squat or Kneel N (Not Applicable)

Bend O (Occasionally)

Push / Pull

12 lbs or less O (Occasionally)

13-25 lbs N (Not Applicable)

26-40 lbs N (Not Applicable)

41-100 lbs N (Not Applicable)

N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5 hrs/day)

F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5 hrs/day)

C (Constantly) Occupation requires this activity more than 66% of the time (5.5 hrs/day)

Other Physical Requirements

Vision (Near, Color, Peripheral, Depth Perception)

Sense of Sound ((telephones, fire alarms, speakers) )

Sense of Smell

Sense of Touch

WORK ENVIRONMENT

Office environment