What are the responsibilities and job description for the Administrative Assistant position at Houck Group Family of Companies?
Houck is looking for a motivated part time Administrative Assistant to join our roofing team. This position entails customer service, data entry and record keeping, office supplies management, supporting project management, and some human resources duties.
Classification:
Non-Exempt
Reports to:
General Manager
Date created:
February 11, 2025
Job Description
Summary/Objective:
The Administrative Assistant is responsible for all administrative duties as it relates to the assigned construction department(s). This person will also work directly with Account/Project Managers to ensure deadlines are met and procedures are maintained.
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Customer Service: Answering phone calls, responding to emails, and addressing customer inquiries.
- Data Entry and Record Keeping: Work order creation, maintaining project files, updating databases, and ensuring accurate records.
- Office Supplies Management: Ordering and organizing office supplies as needed. Property maintenance services.
- Supporting Project Management: Assisting with project documentation, tracking progress, and communicating with team members. Assist with service schedule.
- Human resources: Assist main office with onboarding of new field employees.
Competencies
- Detail oriented.
- Excellent organizational skills.
- Excellent time management skills and ability to prioritize.
- Ability to meet deadlines while being thorough and accurate.
- Excellent verbal and written communication skills.
- Ability to follow verbal and written communication instructions.
- Ability to interact professionally and effectively with all levels of staff and management.
- Ability to work in a fast-paced environment while adapting to changing priorities.
- Ability to work independently and as part of a team.
- Proficient with computers and Microsoft Office.
- Problem Solving.
- Flexibility.
- Personal Effectiveness/Credibility.
- Communication/People Skills.
Supervisory Responsibility
This position has no supervisory requirements.
Position Type
Part Time
Required Education and Experience
- High School Diploma or GED.
- Construction trade administrative duties
Travel
- Little to no travel required
Work Environment
This job operates in a professional office environment. The use of computers, printers, telephones, photocopiers, scanners, filing cabinets and fax machines is required.
Physical Demands
The physical demands described below must be met by an employee to successfully perform the essential functions of this job. This position is mostly sedentary with some filing required. This requires the ability to sit for long periods of time, open filing cabinets, lift files and stacks of paperwork, bend and stand when necessary. Typing, operating, and looking at a computer for long periods of time is also required. Operating and talking on the phone is required.
Other Duties
This job description may not cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, activities and responsibilities may change at any time.
Houck Group, Inc. is an Equal Employment Opportunity employer.
