ACADEMIC DEPARTMENT COORDINATOR - GREATBATCH SCHOOL OF MUSIC

40 hours per week, 11 Months
Estimated starting pay $15.75/hour

Reports to: Dean of the Greatbatch School of Music

OCCUPATIONAL SUMMARY:

Houghton University provides an academically challenging, Christ-centered education in the liberal arts and
sciences to students from diverse traditions and economic backgrounds. Houghton is focused on preparing and
equipping students to serve God fully and faithfully in and labor as scholar-servants in a changing world.

This position impacts the mission of the Greatbatch School of Music through the wide-range of supportive roles
the position requires. While support of the Dean occupies the primary role, the position requires working
collaboratively with music faculty, graduate students, and undergraduates to ensure that systems in place
function well and any needs that affect the entirety of the School of Music and its programs are addressed in a
professional and timely way.

DUTIES AND RESPONSIBILITIES:

• Provide administrative support for the Dean of the School of Music and coordinate School of Music

• Establish a high-quality professional, welcoming presence for the academic area.

• Communicate regularly with music faculty and students regarding important School of Music information

• Ensure student lesson registrations fit within faculty load.

• Assist Dean with preparation of annual NASM Heads Reports

• Act as the primary area liaison with non-academic University organizations such as Metz Food Service,

• Interface professionally with the President’s Office, Provost’s Office, Registrar’s Office, Marketing &

• Supervise student workers, time-card collection, and timely submission of timecards, signed by the Dean,

• Serve as the area point person, previewing and answering questions from students with respect to

• Refer advanced questions (e.g. advising, recital scheduling, etc.) to appropriate faculty member or Dean

• Assist the School of Music in bi-weekly faculty meetings, preparation of printed program templates and

• Maintain proper documentation of School of Music faculty meetings and other School of Music related

• Collect electronic copies of syllabi for departmental and Provost’s files also uploading such files to the

• Coordinate and maintain student recital attendance records. Notify students of attendance deficiencies.

• Coordinate jury schedule around final exam schedules for both students and faculty. Collect repertoire

• Submit quarterly copies of programs to performance rights organizations (ASCAP, BMI, SESAC).

• Coordinate GSoM event calendar in conjunction with ensemble directors and update Houghton Hub and

• In partnership with the Dean of the School of Music and the Associate Director, coordinate Artist Series

• Responsible for reservations of rooms in both Wesley Chapel and CFA.

• Maintain and coordinate the Dean’s weekly schedule.

• Professional demeanor with the ability to create an atmosphere that is professional, yet warmly

• High degree of follow-through and project management.

• Excellent communication skills, both written and oral.

• Superb organizational skills and ability to multi-task.

• Ability to effectively communicate across departments, with faculty, staff, administrators, campus

• Ability to work independently using sound judgement and decision making.

• Ability to work efficiently in an environment that includes numerous interruptions by telephone or from

• Ability to be a true, supportive team member who can effectively navigate and calmly embrace a wide

• Competent proficiency in the use of Microsoft Office Suite, including Word, Excel, Access, and

• Ability to learn and properly use campus administrative computer systems including Ad Astra, Student

• Acquire familiarity with video conferencing tools (e.g., Zoom and Teams).
• Excellent verbal and written communication skills; possess accomplished keyboard skills.

• Physical requirements are those typical to an office setting. Ability to life up to 20 pounds; ability to do

• Ability to handle sensitive information/documents in a strictly confidential manner.
  

Houghton University is a Christ-centered, liberal art and sciences institution of The Wesleyan Church, an
evangelical holiness denomination rooted in the teachings of John Wesley. All employees are expected to share a
set of values, convictions, and commitments that guide our life together. The University expects that all faculty and
staff will respect the University’s Vision of our Common Life, Doctrinal Statement, Wesleyan beliefs and core
values, and adhere to its lifestyle expectations.

Application Procedure:

To apply please submit the following materials via email to: jobs@houghton.edu.
(1) Cover Letter
(2) Resume
(3) 3 References
(4) Answers to the following questions:

Please review the following documents:
https://www.houghton.edu/a-vision-of-our-common-life/
https://www.houghton.edu/doctrinal-statement/
https://www.wesleyan.org/about/our-beliefs

1. Please provide a brief description of your journey to personal faith in Jesus Christ and subsequent growth.
2. Please identify the church where you currently attend. In what ways are you currently participating in your

local church or fellowship?

3. Are there any areas of Houghton’s beliefs or practices that you find challenging or problematic? If yes, please
explain.