Administrative Assistant

Please go to http://www.hacla.org/careers for details of this position and to apply.

CHARACTERISTICS OF THE CLASSIFICATION: Provides general administrative staff support to Directors, Division Heads, and Managers. Assists in planning and expediting work in assigned department. Supports manager in preparing and analyzing information relative to departmental functions and measurement of departmental effectiveness.

EXAMPLES OF ESSENTIAL FUNCTIONS: Under general supervision, assists a director and/or manager in the development and monitoring of a department budget, new and improved procedures, policy standards and/or programs; may perform research and analysis on a variety of areas; and will be instrumental in coordinating special projects and special studies; other job-related essential functions as assigned.

KNOWLEDGE, SKILLS & ABILITIES: Must have knowledge of the principles and practices of public administration, organization, budget and administrative management; statistical and research methods; administrative survey techniques; office automation, software applications such as MS Word, Excel, Access and PowerPoint. Strong oral and written communication skills. Ability to prepare clear, concise, accurate, complete and logical reports; conduct analytical studies and surveys; work independently with little direction; establish and maintain effective working relationships with others; meet schedules and timelines; work confidentially with discretion; interpret, apply and explain policies, procedures, rules, regulations, laws and cases; analyze situations accurately and recommend effective course of action. May provide clerical supervision as needed.

MINIMUM REQUIREMENTS: Any combination equivalent to a Bachelor's degree from an accredited college or university, preferably in public administration or business administration, and one year of experience in a responsible administrative capacity for a public agency; a Master's degree in public administration may substitute for one year of experience.

SPECIAL REQUIREMENTS: Possession of a valid Class "C" California Driver's License.

EXAMINATION: Applications will be reviewed for relevant experience, education and training. Applications must be detailed and complete for proper evaluation. Resumes may be included but may not be submitted in lieu of application content. Only the MOST QUALIFIED APPLICANTS will be invited to the testing process, which may include any combination of oral, written and/or performance examination. Applicants must pass each phase of the testing process with a rate of 80% or higher to be placed on the "Certified List". Generation of a Certified List does not mean that there are any vacant and available positions at this time. The Certified List will be available for not less than 6 consecutive calendar months.

THE EXAMINATION FOR THIS POSITION WILL OCCUR ON FEBRUARY 24, 2025. If you are invited to the examination process, you will receive an email from a recruiter from the Housing Authority NO LATER THAN MONDAY, FEBRUARY 17, 2025 . This will be your only notice. There will be no changes to the date(s) of the examination.

REFERRAL PROCESS: Only applicants who have been placed on the certified eligibility list will be considered for job openings. Placement on the eligibility list is neither a guarantee of employment, nor is it an implied promise of work. All applicants referred from an eligibility list for selection interview(s) will be considered for the position; however, only the best-qualified applicant(s) may be selected.

RELECTION PROCEDURE: Applications will be reviewed for relevant experience, education and training. The application must be detailed and complete for proper evaluation.

HIRING INFORMATION: All job offers are contingent upon successful completion of a pre-employment evaluation, which includes: a post-offer medical examination (includes drug and alcohol screening), criminal records check, employment history and education verification, and documentation of the right to work in the United States. Candidates will start at STEP 1 of an eight step salary range unless there are special exceptions in accordance with the Personnel Rules.

DISABILITY ACCOMMODATION:

Testing Accommodations: If you require an accommodation due to a physical, mental or learning disability, please call (213) 252-5400 or email Recruitment@hacla.org no less than 72 hours prior to testing date for special assistance. Special testing accommodations may be arranged if verification of the disability is provided by a physician, rehabilitation counselor, or other authority. Candidates who require a reasonable accommodation in any portion of the selection process should state their need in writing when submitting an application.

We are an Equal Opportunity/Affirmative Action Employer.

NOTE: The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.

Please call NeoGov Toll-Free Applicant Support telephone line (855) 524-5627 if you forget your password, have application login problems or get an error message during the application process.

• Medical/Dental/Vision Plan:

• HACLA will provide up to 100% of the CalPERS medical premium rate for Los Angeles, San Bernardino & Ventura Counties Kaiser rates for employee only, employee one dependent, and employee multiple dependents as applicable
• HACLA will provide 100% of basic Dental HMO rates for employee only, employee one dependent, and employee multiple dependents as applicable
• HACLA will provide 100% basic Vision coverage for employee only, employee one dependent, and employee multiple dependents as applicable
• $250 OPT OUT payment is available for employees with a qualifying health plan outside of the employer network.
• Employees have the option to choose additional optional insurance such as Dental PPO, Custom Vision, additional medical coverage, and voluntary additional life insurance.

• Short-Term Disability/Long-Term Disability/Mandatory Life:

• HACLA will provide 100% of STD/LTD/Mandatory Life premiums for all eligible employees to maintain the IRS 125 Plan

• Pension Plan:

• HACLA retirement plan is the Public Employees' Retirement System (PERS). Vesting is five (5) years.
  • For Classic members, the pension formula is 2.7% at 55 with members contributing 8% of their wages towards their retirement.
  • For PEPRA members, the pension formula is 2% at 62, with members contributing 7.75% of their wages towards their retirement.
  • CalPERS will make the determination regarding the type of membership for which the eligible employee will qualify.

• General Leave/Holidays/PTO:

• Annual leave accruals vary, depending upon the type of job/position (membership in employee organizational group) and years of service. Length of service increases accrual rates by employee organizational group when service requirements are met.
• Newly Hired Annual Accruals:
  • At-Will/Non-Represented accrual per pay period 5.23 hours (17 days annually)
  • Council of Housing Professionals-Management accrual per pay period 4.15 hours (14 days annually)
  • Council of Housing Professionals-Administration accrual per pay period 6.78 hours (22 days annually)
  • Service Employees International Union (Local 721) accrual per pay period 6.78 hours (22 days annually)
  • Los Angeles County Building and Construction Trades Council accrual per pay period 5.23 hours (17 days annually)
  • American Federation of State, County and Municipal Employees accrual per pay period 6.78 hours (22 days annually)
• 14 Observed Holidays:
  • New Year's Eve; New Years Day; Martin Luther King Jr’s Birthday; President's Day; Cesar Chavez Day; Memorial Day; Juneteenth; Independence Day; Labor Day; Veteran’s Day; Thanksgiving Day; Day After Thanksgiving; Christmas Eve, and Christmas Day.
• 12 Floating Holiday hours annually
• Opportunity to earn up to 160 hours of Paid Time Off (PTO) for eligible exempt employees as comp time per calendar year. Employees may cash out up to 160 hours of accrued and unused PTO annually.

• Additional Optional Benefits:

• Pre-Tax Deferred Compensation 457 Plan
• Group term life insurance
• Flexible Spending Account Options
• Tuition Reimbursement Program
• Employee Assistance Program
• Flexible Work Schedules
• Partial Telework Program

• Temporary Casual/Per-Diem employee are eligible to enroll/recieve the following benefits:

• Kaiser Medical Insurance - 50% employer covered medical through Kaiser Permanente if working 30 hours or more per week.
• Paid Sick Time - At least 40 hours or 5 days of sick leave after 90 days of employment.
• Eligible casual employees may enter as Classifc or PEPRA members if qualifying requirements are met.
• Per-Diem employees are not eligible for the Public Employee Retirement System (PERS).