Procurement Specialist

Job Description

Job Description

Summary

The primary purpose of this position is to provide procurement and administrative support for TGHA programs. The incumbent assists with the procurement and insurance related processes.

All activities must support The Greenville Housing Authority’s (“TGHA” or “Authority”) mission, strategic goals, and objectives and meet HUD and or State of South Carolina requirements.

Essential Duties and Responsibilities

The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned, as needed.

• Assists with administration of the Authority’s procurement process. Prepare Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and coordinate the review of Sealed Bids in accordance with HUD and State of S.C. requirements for TGHA, it’s nonprofit and affiliates.
• Conducts outreach to ensure that adequate numbers of responders receive information regarding solicitations.
• Assists in scoring submissions, notifying proposers, and preparation of resolutions and other documentation relating to procurement.
• Updates insurance spreadsheet at least annually. Seeks policies as new properties or assets are added to the portfolio.
• Reviews existing contracts to identify needs to update or procure
• Performs data entry, and other administrative duties.
• Completes other related duties as assigned.

Behavioral Competencies

This position requires the incumbent to exhibit the following behavioral skills :

Job Knowledge : Exhibits requisite knowledge, skills, and abilities to perform the position effectively. Demonstrates knowledge of policies, procedures, goals, objectives, operational entities, requirements, and activities as they apply to the assigned organizational entity of the Authority. Use appropriate judgment & decision making in accordance with level of responsibility.

Commitment : Sets high standards of performance; pursues aggressive goals and works hard / smart to achieve them; strives for results and success; conveys a sense of urgency and brings issues to closure; persists despite obstacles and opposition.

Customer Service : Meets / exceeds the expectations and requirements of internal and external customers; identifies, understands, monitors and measures the needs of both internal and external customers; talks and acts with customers in mind. Recognizes work colleagues as customers.

Effective Communication : Ensures important information is passed on to those who need to know; conveys necessary information clearly and effectively orally or in writing. Demonstrates attention to, and conveys understanding of, the comments and questions of others; listens effectively.

Initiative : Proactively seeks solutions to resolve unexpected challenges. Actively assists others without formal / informal direction. Possesses the capacity to learn and actively seeks developmental feedback. Applies feedback for continued growth by mastering concepts needed to perform work.

Responsiveness and Accountability : Demonstrates a high level of conscientiousness; holds oneself personally responsible for one's own work; does fair share of work.

Teamwork : Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; supports everyone's efforts to succeed.

Job Competencies

Education and / or Experience

High School Diploma or GED and a minimum of two (2) years of experience providing procurement and administrative support. An equivalent combination of education and experience may be considered.

Some positions may require possession of a valid driver’s license and the ability to be insurable under the Authority’s automobile insurance plan at the standard rate.

Technical Skills

To perform this job successfully, the employee should have strong computer skills (e.g. MS Word, Excel, PowerPoint, and Outlook). Must have the ability to learn other computer software programs as required by assigned tasks.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; reaching and grasping; operating computers and other office equipment; moving about in the office; and attending onsite and offsite meetings. The employee must be able to exchange information in person, in writing, and via telephone. The employee must occasionally transport up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Office environment. The noise level in the work environment is moderate.