What are the responsibilities and job description for the Legal Assistant position at Housing Authority of the City of Los Angeles, CA?
Salary : $72,009.60 - $89,044.80 Annually
Location : Los Angeles, CA
Job Type : At-Will Non-Exempt
Job Number : 24-90
Department : Legal
Opening Date : 11 / 26 / 2024
Characteristics of the Class : Under general direction of the General Counsel and Legal Department staff, provides a wide variety of clerical and confidential administrative support to the Legal Department. Prepares and disseminates information, reports, and general correspondence for the Legal Department. Assists in the processing and tracking of legal documents, records, correspondence, and other specialized legal clerical work. The Legal Assistant establishes and maintains effective working relationships with officials, community groups, and other private and public agencies.
Examples of Essential Functions :
- Performs general office duties, including opening and routing incoming Legal Department mail, screening telephone calls, and receiving office visitors;
- Secures information on the status of pending matters;
- Schedules appointments (including court appointments), meetings, speaking engagements, and travel arrangements for the Legal Department;
- Routes calls from the public and provides information with discretion and in accordance with established policies on confidentiality;
- Contacts attorneys, judges, courts clerks, witnesses, law enforcement, medical representatives, department heads, and other government agencies to obtain or confirm information, maintain files, or update calendars;
- Types from drafts, notes, oral instructions, or recordings;
- As needed, assists in the preparation of the Board of Commissioners and committees' agendas;
- Prepares background material for agenda items and assists Board meetings and annual plan hearings;
- Participates and assists in the administration of the Legal Department by reviewing, analyzing, and making recommendations concerning a variety of issues and programs;
- Compiles and organizes information for use by Legal Department staff in the completion of various reports, recommendations, and special projects;
- Responds to complaints and inquiries from community groups, residents, and other public and private agencies, including but not limited to those related to unlawful detainer actions, and refers inquiries as appropriate;
- Under the direction of Legal Department staff, drafts and edits letters, reports, memoranda, agreements, contracts, court documents, presentations, forms, and general correspondence for the Legal Department;
- Responds to routine letters and general correspondence;
- Assembles and routes documents for financial, development, and real estate closings;
- Organizes and maintains Legal Department manuals, correspondence, legal documents, office files, records, and indexing system;
- Reviews file documents for completeness and helps ensure compliance with the Housing Authority's records retention practices;
- Gathers and maintains background materials as related to the Housing Authority;
- Assists with department budget administration, reviews, and routes department invoices, and manages office supplies, subscriptions, and memberships;
Under the direction of Legal Department staff, disseminates federal and state information and materials to appropriate staff; and
Performs other related duties as may be assigned.
Minimum Requirements :
High school graduation or equivalent -AND- three (3) years of complex clerical or administrative experience, preferably in a public or private law office environment -OR- a bachelor's degree from an accredited college -OR- and equivalent combination of education and experience.
SELECTION PROCEDURE
Applications will be reviewed for relevant experience, education and training. The application must be detailed and complete for proper evaluation.
HIRING INFORMATION :
All job offers are contingent upon successful completion of a pre-employment evaluation, which includes : a post-offer medical examination (includes drug and alcohol screening), criminal records check, employment history and education verification, and documentation of the right to work in the United States.
DISABILITY ACCOMMODATION :
Testing Accommodations : If you require an accommodation due to a physical, mental or learning disability, please call (213) 252-5400 for special assistance. Special testing accommodations may be arranged if verification of the disability is provided by a physician, rehabilitation counselor, or other authority.
Candidates who require a reasonable accommodation in any portion of the selection process should state their need in writing when submitting an application. NOTE : The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.
We are an Equal Opportunity / Affirmative Action Employer.
As a condition of new and continued employment, employees in this classification must participate in mandatory direct deposit of payroll.
Pursuant to the Housing Authority of the City of Los Angeles' Conflict of Interest Policy, new and existing employees are required to refrain from participating in activities, employment or enterprises, which are in conflict with public interest and / or with his or her duties as an employee of the Authority. A copy of the Conflict of Interest Policy may be obtained by visiting our website at : http : / / www.hacla.org / Portals / 0 / Attachments / Others / ConflictofInterestPolicy.pdf Please call NeoGov Toll-Free Applicant Support telephone line (855) 524-5627 if you forget your password, have application login problems or get an error message during the application process.
HACLA Benefits
For Classic members, the pension formula is 2.7% at 55 with members contributing 8% of their wages towards their retirement.
At-Will / Non-Represented accrual per pay period 5.23 hours (17 days annually)
New Year's Eve; New Years Day; Martin Luther King Jr's Birthday; President's Day; Cesar Chavez Day; Memorial Day; Juneteenth; Independence Day; Labor Day; Veteran's Day; Thanksgiving Day; Day After Thanksgiving; Christmas Eve, and Christmas Day.
Note : Temporary casual / per-diem employees are able to work up to 40 hours per week as necessary.
What is your highest level of education?
How many years of complex clerical or administrative experience do you have?
Do you have experience working in a public or private law office environment?
Required Question
Salary : $72,010 - $89,045
