What are the responsibilities and job description for the OFFICE COORDINATOR position at Housing Authority of the City of Tulsa?
Join THA as an Office Coordinator and help create a better Tulsa by transforming lives and communities!
Snapshot of EMPLOPYER paid benefits:
- Principal 401(k) retirement plan with 11% THA contribution*; employee also may contribute
- Health plan (Blue Cross Blue Shield Oklahoma) available the beginning of the month after start date.
- Blue Cross Blue Shield, Advantage PPO is company paid for employee only*.
- Life insurance - 1.5x annual salary is paid for by THA*
- Fourteen (14) paid holidays *
- Company paid time off December 25th – January 1st*
- Annual leave accrual*
- 0 – 3 years of service: 12 days per year
- 4 – 6 years of service: 15 days per year
- Sick leave accrual (12 days a year)*
Additional Benefits Available for Employees:
- Dental available the beginning of the month after start date
- Vision available the beginning of the month after start date
- Flexible Spending Account available (Individual and/or Dependent Care)
SUMMARY
- Performs administrative and clerical duties for the Senior Vice President, including, directing telephone calls and personal inquiries to the correct department, and answering questions of a simple and complex nature to THA clients and the public.
- Schedules appointments, composes and types of correspondence, reads and routes incoming mail.
- Supports other teams with various administrative tasks, such as redirecting calls, disseminating correspondence and scheduling meetings.
- Analyzes and writes, types, or enters information into computer to prepare non-routine complex correspondence, contracts, bills, statements, receipts, checks, or other documents, copying information from one record to another.
- Utilizes the features of standard computer software packages to accomplish the following type of tasks: word processing - entering non-standard text for contracts, letters, and reports; spreadsheet applications - develop spreadsheets for various applications and input and update data, as required.
- Monitor office supplies, inventory, and place orders.
- Assist in vendor relationship management.
- Greet and assist visitors when they arrive at the office.
- Answers telephone, conveys messages, and runs errands.
- Maintain files and records with an effective filing system.
- Prepares minutes and agendas for departmental meetings, conducts follow-up action for department management.
- Drafts correspondence, memoranda, and related material, as well as assists in preparation of all required documents, contracts, and contract compliance.
- Coordinates and compiles reports, possibly from raw data, to include researching information of a complex nature for documentation and decision making.
- Interacts in sensitive and confidential situations with professionalism and discretion. Acts as a role model for other THA staff. Cooperates with other staff in handling unusual workload requirements.
- Maintains support systems such as calendars, filing system, archived materials, and data base.
- Coordinate travel arrangements, as necessary.
Requirements (Not an all inclusive list)
- Must possess a valid Oklahoma Driver’s License
- One-year certificate from college or technical school; or three to five years related experience and/or training; or equivalent combination of education and experience.
- Must be available to work M – F, 7:30am – 4:00pm
Who We Are
THA provides publicly assisted housing comprised of traditional public housing, mixed-finance sites, and housing vouchers. Currently, THA provides assistance to more than 20,000 individuals, or 7,200 families. THA is governed by a voluntary Board of Commissioners, each of whom is appointed by the Mayor of the City of Tulsa. The board employs THA’s President/CEO, who in turn employs the remainder of THA’s staff of approximately 200 team members.
Equal Opportunity Employer
THA does not discriminate in hiring or employment on the basis of race, color, sex, religion, national origin, age, disability or veteran status.
Job Type: Full-time
Pay: From $16.82 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $17
