Compliance Manager

Position Summary:

Reporting to the Assistant Director of Property Management, the Compliance Manager monitors, reports on and develops systems to ensure compliance with the many funding sources and federal and state housing regulations for the WDC/HOC portfolio. This includes monitoring funding streams, performing financial analysis and tracking, documenting and maintaining records and helping managers prepare with timely completion for audits and inspections.

Reports to: Assistant Director of Property Management

Essential Duties and Responsibilities

Compliance:

Confers with management staff to identify and correct potential areas of non-compliance and anticipate future compliance requirements.

Remains abreast of laws and regulations that might affect the organization's policies and procedures.

Gives notification regarding any necessary revisions of policies and procedures.

Prepares periodic reports for management.

Ensures issues and/or concerns are identified, investigated, and resolved.

Prepares filings for federal, state, and local regulatory agencies.

Participates in audits.

May serve as liaison between organization and State and Federal agencies.

May represent organization at meetings at the local and state level.

Responsible for monitoring and reporting on compliance matters pertaining to all federal and state housing programs, including but not limited to LIHTC, Section 8/HCVP, HOME, VASH, HTF, CoC, and RAD.

Keeps current on the Federal, State and local rules, regulations, changes, grants, contracts, and needs of the various funding sources, subsidy programs, tenant selection, and waitlist requirements and ensures dissemination of communication to property management staff.

Conducts on-going file audits on leasing files, to ensure compliance with varied and layered subsidies and funding; reports findings to the Assistant Director of Property Management to ensure compliance with program standards.

Coordinates the follow up of audit/inspection findings, assists in correction, completion and response of audit findings.

Conducts and coordinates training vendors to provide staff with compliance training and workshops.

Maintains and updates application, move in and recertification packets and required paperwork to ensure compliance with multiple funding sources.

Establishes protocol and procedures for program operations, compliance.

Monitors program compliance with LIHTC and Section 8/HCVP and provides regular reports.

Makes recommendations on updates to the Tenant Selection Plan and Affirmative Marketing Plan.

Acts as a System Administrator for housing compliance software and provides tech support to staff

Produces and distributes monthly and quarterly reports, such as LIHTC, in collaboration with

finance.

Monitors and updates the HOME/LIHTC web system to ensure accuracy and timeliness of data.

Identifies and advises on risks associated with WDC/HOC portfolio.

Monitors, tracks and reviews rent increases for accuracy and input into the property management software system to ensure compliance.

Monitors progress of construction and renovation projects to ensure that any new funding related to compliance or program eligibility is incorporated prior to completion.

Oversees and coordinates the development, maintenance, implementation, and revision of policies and procedures and other documents for the operation of the organization's compliance program.

Assures that all departments are in compliance with all applicable Federal, State, and industry laws, regulations, and standards.

Updates HUD Secure Systems: SAMS, EIV, Business Partners, etc., for WDC/HOC portfolio as needed.

Property Operations:

Ensures compliance with HUD regulations.

Responsible for the completion of monthly subsidy billings for related properties.

Monitors monthly requisitions, subsidy and rent payments, move in/out and recertification activities for completeness and accuracy in the system.

Monitors expenses connected to each rental unit according to approved budgets, along with tracking rent and deposit receivables associated with each unit and property.

Monitors and analyzes property performance data to identify areas for improvement.

Maintains a schedule of internal inspections and assessment and annual facilities related items that relate to funding source compliance to ensure that the properties are well-maintained and in good condition.

Monitors that properties follow local, state, and federal laws and regulations and requirements.

Other duties as directed by supervisor.

Experience and Education:

Minimum of a bachelor’s degree in related field desired or other sufficient work experience in property management.

Certified Tax Credit Specialist and Certified Occupancy Specialist strongly preferred.

Minimum of 5 years of experience working in affordable housing, property management or social services.

Experience with Federal and State housing programs such as Section 8, LIHTC, HOME, CoC and others strongly preferred.

Valid Driver's License and Insured vehicle. Safe driving record.

Knowledge, Skills and Competencies:

Strong verbal and written communication skills; Ability to communicate clearly and effectively in person, over the telephone and in writing.

Comfortable working with diverse populations who have a variety of lifestyles and characteristics and work independently and part of a team.

Highly detail oriented; able to plan, organize, prioritize, juggle priorities and work independently.

Collaborator-able to work across the organization and build successful relationships interagency and with other service providers, funders, government departments and staff.

Integrity/Ethics; ability to maintain confidentiality in all aspects of the work environment.

Has high standards of professionalism and is able to positively represent WDC/HOC with regulators.

Knowledge of affordable housing industry and tax credit programs that impact affordable housing and government housing program regulations, (such as HUD, IRS, etc.) requirements and procedures.

Basic knowledge of accounting principles.

Able to research data, identify errors and correct errors.

Proficiency with Microsoft Office suite and Real Page or other property management or similar software/database.

Bilingual, English-Spanish preferred.

Adhere to safety, driver's regulations and insurance requirements.

Physical Demands and Work Environment:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands; and talk or hear. The employee must occasionally lift lifting of supplies and materials from time to time. Must be able to concentrate for long periods of time, viewing computer screens and reports. Ability to drive to properties and related locations, approximately 20% of the time.

Work is performed in a busy office environment and on property sites. The noise level in the work environment is usually moderate. Use of phones, computer, fax and other general office equipment.

Other Responsibilities:

Other administrative and office management duties as needed.

$85,000 to $95,000