Bookkeeper

POSITION TITLE: Bookkeeper

CLASSIFICATION: Non-Exempt

REPORTS TO: Comptroller

POSITION DESCRIPTION:

Responsible for carrying out daily accounting activities and supporting the department’s monthly closing process. Accountable for timely processing of accounts payable and staff reimbursements. Accountable for monthly general ledger postings related to expense allocations, prepaid accounts, fixed assets, bank fees and other. Supports Director of Finance and Accounting in tasks related to monthly vouchering, audits, and other department priorities. Contribute to the Finance Department achieving all required accounting and government standards, organizational and funder deadlines, and company’s objectives and mission.

DUTIES & RESPONSIBILITIES:

• Processing accounts payable on time and assuring and maintaining proper documentation and authorization for all disbursements.
• Processing all staff reimbursements to be paid through payroll semi-monthly.
• Assuring the accurate coding of all entries based on non-profit fund accounting.
• Setting up and utilizing systems to assure all vendors are paid on time.
• Communicating with vendors as needed and directed.
• Maintaining A/P files and other finance and accounting files as directed.
• Maintaining and reconciling prepaid accounts monthly.
• Tracking prepaid program expenses and working with program managers to receive required documentation showing distribution of goods to clients.
• Work in partnership with the Finance Team to assure that all monthly, quarterly & annual reporting is submitted on time, and to meet deadlines related to HOW’s monthly accounting cycle.
• Assuring adherence to internal controls.
• Conform to Generally Accepted Accounting Procedures (GAAP) and support compliance with OMB Uniform Guidance and grant specific standards and requirements.
• Meeting all accounting government standards and requirements.
• Participating in internal meetings and trainings as required, including weekly Finance Team meetings, supervision, HOW all-staff meetings, etc.
• Involvement in continuous improvement and system enhancement projects, including the implementation of online accounts payable processing module through HOW’s accounting system (Yardi).
• Assisting with preparation of monthly vouchers, reports, and other required financial data for government and private grants and awards.
• Completing other accounting activities to support department to meet organizational and funder deadlines, including accounts receivable, cash receipts, vouchering, etc.
• Perform other duties as assigned

POSITION REQUIREMENTS AND QUALIFICATIONS:

• Associate’s degree in accounting, or commensurate experience/education.
• At least 2 years of experience in Accounts Payable.
• Non-profit experience preferred.
• Proficient in using technology as a professional tool.
• Strong excel skills and attention to detail.

ESSENTIAL KNOWLEDGE AND SKILLS:

• Timely and accurate accounting and processing support.
• Excellent written and verbal communication skills and interpersonal skills.
• Superior attention to detail and integrity.
• Experience and interest in data entry, data analysis and data organization.
• Experience with Yardi a plus.

ESSENTIAL FUNCTIONS INCLUDE:

• Able to lift a minimum of 25 lbs., and walk up and down stairs
• Must possess valid driver’s license, reliable vehicle and proof of automobile insurance
• Must pass applicable background tests

Salary – Commensurate with experience

Work Schedule and Location – Full Time; Regular business hours; Hybrid position, 60% onsite at HOW’s Northside office.

HOW is an Affirmative Action, equal-opportunity employer. This job description is not intended to be all-inclusive, and employees shall perform other duties as appropriate. HOW reserves the right to revise or change job duties as needed. This job description does not constitute a written or implied contract of employment.

Job Type: Full-time

Pay: $47,500.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Associate (Required)

Experience:

• Accounts payable: 2 years (Required)

Ability to Commute:

• Chicago, IL (Required)

Work Location: Hybrid remote in Chicago, IL

Salary : $47,500 - $55,000