Office Assistant (Staten Island, NY)

Housing Opportunities Unlimited (HOU) provides direct resident services, resident relocation assistance, and consulting assistance to public, private and affordable housing entities. HOU works in a diverse range of low and mixed-income communities throughout the nation. We specialize in assisting residents that are in transition due to major redevelopment projects.

Overview

The Office Assistant will serve as point-person for a busy office and build relationships with residents in the Staten Island area of New York. We are seeking a highly organized and detail-oriented Office Assistant to join our team. The ideal candidate will provide administrative and clerical support to ensure the efficient operation of the office. Responsibilities include managing files, handling correspondence, assisting with scheduling, and performing various administrative tasks to support the team. This role requires strong communication skills, multitasking abilities, and a proactive attitude.

Responsibilities

• Proven experience as an office assistant, administrative assistant, or in a similar role.
• Serve as the first point of contact for in-person visitors and vendors.
• Screen and direct incoming calls and take messages.
• Liaise with IT to resolve phone, computer, and printer issues.
• Assist with coordination of resident moves as needed.
• Organize and locate documents stored electronically and in paper files on a continual basis.
• Coordinate cleaning of temporary relocation and renovated units.
• Assist with cleaning vacant units as needed.
• Provide Spanish translation as needed.
• Other duties as assigned.
  
  

Qualifications

• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software.
• Ability to lift up to 20 lbs, work in adverse weather conditions, and stand for extended periods of time.
• Must be able to walk up to 2 miles per day and ascend up to four flights of stairs at a time.
• Strong administrative skills and organizational and time-management abilities.
• Ability to multitask and prioritize tasks efficiently.
• Attention to detail and problem-solving skills.
• Friendly and professional demeanor with strong interpersonal skills.
• Able to work with diverse populations.
• Ability to work under time constraints on a variety of projects and tasks.
• Must speak fluent English.
• Spanish or other languages skills is a plus.
• Authorization to work in the U.S. required without sponsorship.
  
  

Work Environment: The role requires the use of standard office equipment such as computers, phones, printers, and filing cabinets. Some lifting of office supplies may be required.

Employment Type: Full-Time

Salary: $24/HR based on experience

Location: West Brighton, Staten Island, NY

EEO Statement

HOU is an equal-opportunity employer. We actively seek a diverse staff reflective of the community we serve.

• Must be able to pass employment criminal background screening