What are the responsibilities and job description for the Program Assistant - La Quinta position at Housing Works?
Compensation Range: $19/hr - $22/hr commensurate with experience
Benefits:
We have three comprehensive healthcare plans to choose from based on your priorities and budget. Housing Works covers most of the plan; you pay a portion, based on your salary. Staff begins accruing PTO immediately for a total of up to 30 days earned in the first year. We offer employees an educational benefit. This money is available for tuition loan reimbursement, tuition costs, and text books.
Overview:
The Program Assistant performs data entry for the program’s performance metrics. The Program Assistant will complete and track internal work orders and run reports, process invoices, create payment requests, process W9s to request new vendor codes, and perform other assigned administrative tasks. The Program Assistant ensures that medical, social, personal, and financial information relating to each client is kept confidential and made available only to authorized persons.
Responsibilities:
Primary:
- Perform data entry to measure the program’s performance metrics.
Secondary:
- Process invoices for the program.
Other functions that may be required with this position include:
- Develop and maintain an effective database program for accountability of furnishings, supplies and other equipment.
- Enthusiastically participate in advocacy and direct actions to end the twin crises of homelessness and HIV/AIDS.
- Ensure that Human Resources Department notices and documents are properly posted at all residential programs and sites.
- Ensure that all required notices and documents required by the NYC Department of Buildings, Housing Preservation and Development, Division of Housing and Community Renewal, and other city agencies are properly posted in Housing Works’ residences.
- Write and distribute memos and flyers to residents.
- A High School Degree or GED, plus a minimum of three (3) years of office experience.
- Bachelor’s Degree is a plus.
- Must be proficient in Microsoft Outlook, Word, Excel, and PowerPoint.
- Dependable & flexible as well as possessing the ability to maintain a high level of confidentiality.
- Excellent internal, external customer service skills and strong interpersonal skills.
- Good communication skills both verbally and written including the ability to communicate with all levels of management.
- Ability to prioritize and multi-task.
Housing Works provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements. Housing Works complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Housing Works also does not request prior salary information during the hiring process. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
This position is included in a bargaining unit of Housing Works’ New York City employees represented by a labor union known as the Retail Wholesale and Department Store Union (“RWDSU”). Accordingly, the RWDSU has the exclusive right to bargain over the terms and conditions of employment related to this position and this position may become covered by the terms of a collective bargaining agreement (a “CBA”) between Housing Works and the RWDSU
Job candidates should be aware that scammers may pose as employers and create fake job postings in order to extract personal information from individuals for financial gain. Housing Works will never ask job candidates for personal information, such as social security numbers or bank account details, over the phone. If you suspect that a job posting may be fake or wish to confirm that a job posting from Housing Works is genuine, please contact us at recruitment@housingworks.org
Housing Works was founded in 1990; With a long-term commitment to AIDS advocacy. Housing Works established New York State’s first harm reduction-based, OASAS-licensed outpatient drug treatment program. Other services include Health Home care management, behavioral health, and syringe exchange programs. A pioneer in the social entrepreneurship movement, Housing Works operates 10 high-end thrift shops in Manhattan and Brooklyn and a much-loved Bookstore Cafe in Soho. For more information, visit www.housingworks.org
Housing Works fights for funding and legislation to ensure that all people living with HIV/AIDS have access to quality housing, healthcare, HIV prevention, and treatment, among other lifesaving services.
Salary : $19 - $22
