Full-time Development Coordinator

Description

Come work with us at Houston Ballet!  Picture yourself at an amazing organization committed to inspiring a lasting love and appreciation for dance through artistic excellence, exhilarating performances, innovative choreography, and superb educational programs. At Houston Ballet, you’ll be surrounded by creative teams who challenge you, support you, inspire you, and celebrate artistic achievement. 

Visit: www.houstonballet.org for more information.

* * * For full consideration, please be sure to combine your resume and cover letter into one document to upload when you apply. 

*Please note: This position requires work outside normal business hours

 Summary:  This position requires an organized, self-motivated individual to manage VIP experience, assist with donor communication, and provide administrative support to the Chief Development Officer.   Please note this position requires evening and weekend work to support VIP Experience and for performance duty.

Duties:

• Coordinates all VIP Experience branding, marketing strategies, event logistics, securing supplies, managing guest list, tracking expenses, correspondence with event guests, and event day duties.
• Manages bi-weekly development staff meeting and department-wide training opportunities.
• Arrange monthly Development meetings including agenda, birthdays, anniversary, and materials.
• Assists in preparing donor communication, particularly proposals, solicitation letters, donor packets, and general correspondence, sponsorship packets, reports, and forms.
• Maintains office services by organizing office operations and procedures, ordering supplies, tracking expenses, and maintaining office files.
• Assists with coordinating staff birthdays and anniversaries.  Supports recognition of donor birthdays and ensuring supply of donor gifts.
• Provide ongoing support to the Chief Development Officer as assigned
• Supervise Development Interns
• Coordinate logistics for key patron trips in association with Houston Ballet company tours, upon request 
• Handle Monthly Financial reports
• Collect expense reports for the Development Department
• Process invoices for Operations, Institutional Giving, Tessitura operations, and Development Communications.
• Process invoices for Houston Ballet Guild
• Handle Supply orders
• Assist with Underwriter gifts
• Assist at quarterly Board of Directors meetings, including set-up of room and check-in
• General office and events assistance, upon request
• Special projects, upon request

 Minimum REQUIRED Qualifications:

• Bachelor’s Degree preferred
• Minimum two years’ work experience

·         Strong verbal, written, interpersonal communication, and problem-solving skills

·         Experience with Windows based applications including knowledge of database, Internet, spreadsheet, and word processing software

• Tessitura experience a significant plus
• Detail oriented
• Ability to collaborate, take initiative and make effective decisions
• Flexibility and ability to multi-task
• Demonstrated ability to work in a fast-paced environment
• A respect for confidentiality

Benefits:

Houston Ballet presents an enticing benefits package for eligible full-time employees, including:

• Healthcare Benefits:  We've got your back (and your teeth and your eyes)!  Embrace our comprehensive coverage for medical, dental, and vision care.  Choose from plans with low-cost or zero monthly premiums, complemented by provisions for paid life and AD&D insurance, and versatile spending accounts.
• Retirement Plan: Secure your future through our 403(b) plan, bolstered by a substantial 5% annual contribution from Houston Ballet, empowering you to save and thrive.
• Paid Time Off:  Embrace a healthy work-life balance with 3 weeks of paid vacation, 10 paid sick days, and 10 paid holidays.  Paid parental leave is also available to support your personal milestones.
• Professional Development: Fuel your career ambition with access to online training and professional growth resources specific to arts management, empowering you to advance your career on your terms.
• Discounts and Perks: Immerse yourself in the vibrant Houston performing arts scene with discounted and complimentary tickets to captivating ballet performances and other Houston theater district venues. Enjoy exclusive partnerships with local businesses and eateries for unforgettable experiences.
• Wellness Programs: Prioritize your well-being with access to our on-site gym and counseling services through our employee assistance plan, providing comprehensive support for your physical and mental wellness.
• Flexible Scheduling:  Acknowledging the evolving nature of work preferences, certain positions offer flexible work hours and remote work options.

Inclusion, Diversity, Equity and Access Statement:

Houston Ballet is dedicated to creating meaningful change by cultivating a space that honors what is unique in all of us. Inclusion, Diversity, Equity, and Access (IDEA) are instrumental in the fulfillment of our mission and values. We recognize our responsibility to be an inclusive and open organization for students, artists, staff, trustees, and volunteers of all backgrounds.

We are an Equal Opportunity Employer.  We provide equal employment opportunities to all applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Join us, together we are Houston Ballet.

Core Values:

Houston Ballets shared values are essential to our success as a world-class ballet company and academy. These values guide our decisions and behaviors and shape our culture.

• EXCELLENCE: We are passionate about results. Our programs are recognized and awarded for excellence. We are committed to delivering quality programs at the highest standard. Work in all departments matches the caliber of the programming on stage.
• ENGAGED: We are proud to be a part of a company that produces art and trains artists. We attend performances and are tremendous advocates for the education and community engagement programs we offer. We are all in and well-versed in the mission of Houston Ballet.
• DRIVEN: We are driven to take goals and run with them. We are excited to deliver results beyond expectations. We are accountable for our actions and work. We reinvent Standard Operations Procedures, leaving our jobs better than we found them. Much of our work product becomes the standard for individuals who will fill our roles in the years to come.
• COLLABORATIVE: We unite around Houston Ballets mission and support each other in reaching goals. We share information widely and generously and treat our team members, customers, and patrons with respect and sensitivity. We embrace inclusion, diversity, equity, and access. We recognize our responsibility to be an open, welcoming, and anti-racist organization where students, artists, staff, trustees, and volunteers of all backgrounds collaboratively learn, work and serve. We nurture the growth and understanding of how each of us fits into the larger picture and we celebrate organizational achievements.
• PATRON-CENTERED: Our patrons (subscribers/supporters/donors/stakeholders) are at the center of all we do and are at the top of our minds in our decisions and actions. Our patrons are delighted by the excellent customer service they receive at every interaction at Houston Ballet.

Qualifications