Office Administrator

Office Administrator/Operations for top real estate investment & development firm in Houston. Onsite Monday - Friday 8am-5pm.

Responsibilities• Ensure the office environment is organized and efficient, managing supplies, equipment, and contracts with vendors. Answer calls, respond to emails, screen/greet guests, and send out office correspondence.

• Handle correspondence, prepare reports, maintain records and documentation, and coordinate signatures, notaries, and courier services for legal documents such as contracts, easements, and plats.

• Organize and coordinate meetings amongst the executive team, prepare agendas, take minutes, and ensure all necessary materials are ready in advance.

• Assist in the development and implementation of operational processes to improve efficiency and effectiveness across the company.

• Utilize personal vehicle to deliver documents or other items to external locations such as banks and title companies as needed.

• Act as a liaison between executives and other departments, clients, and external partners.

• Serve as the primary point of contact for IT support.

• Help with planning and execution of company and marketing events.

• Assist executives with special projects as needed, ensuring deadlines and objectives are met.

Qualifications• Proven experience as an office administrator or in a similar role, with a focus on operations.

• Excellent organizational and time-management skills.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and scheduling software.

• Ability to multitask and prioritize effectively in a fast-paced environment.

• High level of discretion and professionalism.

• Bachelor’s degree in business administration, Communications, or a related field preferred.

• Reliable personal vehicle and valid driver’s license for document delivery tasks.

• Active Notary Public preferred.