What are the responsibilities and job description for the Chief Deputy Recorder position at Houston County Minnesota?
2025 wage range is $24.70 - $32.49 per hour, plus benefits.
(Hiring range: $24.70 - 27.38 per hour)
Please see the application instructions at the bottom of this announcement.
Application deadline: 4:30 p.m., Friday, April 11, 2025
Position Purpose and Distinguishing Characteristics
A clerical employee who acts under the general supervision of the County Recorder and assists in the organization, coordination and direction of all areas, activities, and statutory duties of the Recorder’s Office. The Chief Deputy Recorder performs a majority of the work independently but within established guidelines and policies of the office. This employee is knowledgeable and trained in every area of the department so he/she can easily step in and assist where needed and has the authority to act in the County Recorder’s stead in his or her absence. This employee may oversee and instruct office staff and supervise preparation of various reports and correspondence as they relate to the office. The Chief Deputy Recorder shall also provide technical guidance and coordinate activities of subordinate staff. This employee monitors staff compliance to ensure that all office procedures are followed.
1. Lead Work
| 25% |
2. Land Records and Uniform Commercial Code (Personal Property Liens)
| 25% |
3. Abstracting and Research
| 25% |
4. Vital Statistics
| 10% |
5. Financial
| 10% |
6. Passports
| 5% |
This description describes the general list of responsibilities and is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of this position and classification and are intended only as an illustration of the various types of work performed. The position description is subject to change as the needs of the employer and requirements of the position change.
EMPLOYMENT STANDARDSEducation and Experience
- Certificate or diploma from a technical/community college in Legal Administration or related field and one (1) year of experience in working in a Recorder’s Office
- A combination of three (3) or more years of progressively responsible experience in a position with comparable duties as set forth above
- Thorough knowledge of Minnesota Statutes and Minnesota Rules as they pertain to the operation of the County Recorder’s Office: real estate, legal descriptions and land measurements, vital statistics, Torrens, Uniform Commercial Code, etc.
- Knowledge of the principles and practices of accounting as applied to the County Recorder’s Office.
- Ability to accurately prepare detailed reports; perform mathematical calculations with speed and accuracy
- Ability to accomplish assigned administrative tasks with minimum supervision
- Ability to lead a team and direct the work of others
- Ability to establish and maintain effective working relationships with county officials, office staff, other departments and the general public
- Ability to communicate effectively, both orally and in writing.
The above is a general listing of job duties. Essential and non-essential functions may vary by individual position. Reasonable accommodations may be available for both essential and non-essential job duties.
In compliance w/ the Americans with Disabilities Act the following represents the Physical/Environmental Demands
| FUNCTION | N/A | <25% | 25% - 49% | 50% - 74% | >74% |
| Office Environment | X | ||||
| Sitting | X | ||||
| Standing, Walking | X | ||||
| Simultaneous/Repetitive Hand Movements | X | ||||
| Typing/Data Entry | X | ||||
| Close Vision (Near Acuity) | X | ||||
| Distance Vision (Far Acuity) | X | ||||
| Color Vision (ability to identify and distinguish colors) | X | ||||
| Accommodation (ability to adjust the eye to bring an object into sharp focus) | X | ||||
| Hearing/Speech | X | ||||
| Sedentary (Exert up to 10 pounds of force) | X | ||||
| Light (Exert up to 20 pounds of force) | X | ||||
| Lifting, carrying or pushing of objects up to twenty-five (25) pounds | X | ||||
| Lifting, carrying or pushing of objects up to fifty (50) pounds | X | ||||
| Lifting or pushing of objects over fifty (50) pounds | X | ||||
| Adverse movements such as overhead, bending, reaching | X |
NOTICE
A County employee in this position may encounter non-public data as defined by Minnesota or federal law in the course of their position. Any access to not public data should be strictly limited to accessing the data that is necessary to fulfill the defined job duties. While data is being accessed, the employee shall take reasonable measures to ensure the not public data is not accessed by unauthorized individuals. Once the work purpose to access the data is reasonably finished, the employee must properly store and secure the not public data in accordance with applicable County policies as well as Minnesota and federal law. All employees are expected to become familiar with and comply with the requirements of the County’s Data Practices and Data Security Policies. A breach of these policies may lead to disciplinary action against the employee.
Status: Non-exempt
Job Category: Office/Clerical
Labor Group: AFSCME
Banding: B-23
Last Reviewed: 07.2018, 03.2019, 03.2025
TO APPLY: Submit your online application by clicking the green "apply" button on this page. Please attach a cover letter to your application file.
If special accommodations are needed to complete the application process, please contact the Personnel Department at 507.725.5822.
Application deadline: 4:30 p.m., Friday, April 11, 2025.
Houston County is an Equal Opportunity Employer
Salary : $51,376 - $67,579
