Deputy Auditor/Treasurer

POSITION PURPOSE AND DISTINGUISHING CHARACTERISTICS
A clerical employee who acts under the general supervision of the County Auditor/Treasurer. Deputy Auditor/Treasurers assist the Auditor/Treasurer in meeting the office’s statutory and County obligations.  

Deputy Auditor/Treasurers have frequent interactions with the public the majority of the work day and set a positive tone regardless of the work challenge.  Deputy Auditor/Treasurers have individually assigned primary areas of responsibility. Primary duties are based on qualifications/training and office necessity. As such, individuals in these positions must be flexible regarding their daily duties.  

PRIMARY TASKS  - 90% Elections Assist the Auditor/Treasurer in the coordination of biennial Nov. elections, annual township elections and special elections Maintain accurate voter records within SVRS (Statewide Voter Registration System) Set-up and maintain Precinct Finder database Ensure accuracy of ballots  Perform functions related to absentee balloting Property Transactions                                                                                   Process real property transfers Use Arc/GIS mapping Software to draw property maps based on legal descriptions Work with title company staff, attorneys and members of the public to address concerns and resolve errors  Disseminate property information to all Land Use departments Update the MNTax system to reflect all changes  Property Taxes/Treasurer Duties                                                                                                        Assist the Auditor/Treasurer to perform duties of Treasurer:  Perform accounts Review/Maintenance Receive/Process Property Tax Payments Process Deed Fees Passports (requires annual certification) Bookkeeping Daily processing of receipts & warrants Assist with monthly reconciliations ADDITIONAL TASKS AS NEEDED  - 10% License Center                                                                                              Provide back-up to license center staff for motor vehicle registration and licensing, driver licensing, DNR vehicle registration and wild game harvest licensing and registration including  Vehicle Licensing Review applications for registration of motor vehicles, boats, trailers, snowmobiles, bicycles and motorcycles Collect fees for license, excise tax, transfer and titles    File required state reports Drivers’ Licenses  Verify required information for driver’s license, work permit applications, and license reinstatements Explain rules to applicants and determine what type of license is needed Administer vision exam, photograph applicant Collect proper fees DNR Licenses Process weekly reports for DNR licensing Record transactions, receipt and deposit money, issue checks and reports to the state Generate daily reports and balancing cash drawers Audit revenue collected by license center staff and submit the state share to the state of MNLicense Center     Other Duties  Provide general office support and reception Coordinate the completion of tasks related to various contracts, leases, bonds, etc. Assist the Auditor/Treasurer in providing administrative support to the County Board Process/Issue initial and renewing licenses for liquor sales, auctioneers, tobacco sales, and peddlers Post revenue due the County from delinquent taxes  Prepare the delinquent tax list for publishing and notify each property owner Post Revenues                      Assign appropriate coding for countywide revenues and process them accordingly. Process Fuel Tax, Mortgage and Deed tax, and Property Tax settlement submissions Process billing for Auditor Office services such as T & C listings

EMPLOYMENT STANDARDS
Education:

• AA degree in Accounting, Business Administration, or a closely related field; and
• Two years of related experience 

OR- 
An equivalent combination of related education, training and experience demonstrating the ability to perform the essential functions 
Essential Experience Required
Pre-employment:

• Working knowledge of accounting/bookkeeping procedures 
• Working knowledge of contemporary office technology including Microsoft Office, data base creation and maintenance

Post-Employment (for successful completion of probation period):

• Knowledge of procedures for issuing motor vehicles, game/fish and driver licenses; must obtain all requisite contemporary MDRA, DVS, MNLARS, and MN DNR ELS certification and training
• Ability to read legal descriptions and deeds and to perform related office duties
• Some working knowledge of AS400 accounting software
• Ability to work with the SVRS (Statewide Voter Registration System)

Preferred Experience

• Extensive customer service experience
• Experience working with real estate documents and legal descriptions

In addition to strong technical expertise, the person in this position must have the following knowledge, skills and abilities:
Demonstrates:

• The ability to identify and solve problems creatively both in an autonomous setting as well as a contributing member of a team, seeking guidance/direction as necessary and appropriate
• An appreciation for and ability to strive for continuous quality improvement   can analyze situations and evaluate potential for improvement
• Adaptability and has the ability prioritize job responsibilities and  to organize multiple activities and complete them prior to deadlines
• Effective interpersonal and communication skills (written and oral) from various backgrounds and has the ability to effectively address challenging situations and difficult people
• Strong analytical skills, including the ability to understand and accurately relay information in both quantitative and narrative formats including the ability to analyze reports, identify problems and determine why reports fail to balance and determine corrective action 
• Strong technical working knowledge of:

PERSONS WITH DISABILITIES
The above is a general listing of job duties. Essential and non-essential functions may vary by individual position. Reasonable accommodation may be available for both essential and non-essential job duties.

In compliance w/ the Americans with Disabilities Act the following represents the Physical/Environmental Demands

FUNCTION	N/A	<25%	25% - 49%	50% - 74%	>74%
Office Environment					X
Sitting				X
Standing, Walking			X
Simultaneous/Repetitive Hand Movements					X
Typing/Data Entry				X
Close Vision (Near Acuity)					X
Distance Vision (Far Acuity)	X
Color Vision (ability to identify and distinguish colors)	X
Accommodation (ability to adjust the eye to bring an object into sharp focus)					X
Hearing/Speech					X
Sedentary (Exert up to 10 pounds of force)			X
Light (Exert up to 20 pounds of force)		X
Lifting, carrying or pushing of objects up to twenty-five (25) pounds		X
Lifting, carrying or pushing of objects up to fifty (50) pounds	X
Lifting or pushing of objects over 50 pounds	X
Adverse movements such as overhead, bending, reaching		X

NOTICE
Status:                  Non-exempt
Job Category:     Clerical/Technical Clerk II
Labor Group:       AFSCME
Banding:               B22
Last reviewed:     11.2024

TO APPLY:  Submit your online application by clicking the green "apply" button on this page. Please attach a cover letter to your application file.  
If special accommodations are needed to complete the application process, please contact the Personnel Department at 507.725.5822.   

Salary : $44,221 - $58,282