What are the responsibilities and job description for the Fundraising Event Coodinator position at Houston Humane Society?
Job Description
Job Description
Position Overview :
The Fundraising Events Coordinator is responsible for organizing Houston Humane Society fundraising events. Key duties include planning and executing events; tasks involve detailed planning, logistical coordination, and goal execution. This position ensures that fundraising activities are conducted professionally, reflecting a positive image of the organization and effectively supporting its mission.
Principal Duties and Responsibilities :
- Plan, coordinate, execute and manage all aspects of events from set up to clean up.
- Conduct site visits; liaise with venue staff and vendors for events.
- Provide outstanding service to sponsors, vendors, and guests, fielding inquiries and resolving issues promptly.
- Secure partnerships, in-kind donations, and support from local businesses and individuals.
- Input attendee information into donor database platforms accurately.
- Ensure compliance with insurance and permit requirements.
- Work closely with the Development Director to meet and track event budgets.
- Organize supplies and services, seeking cost-effective and pro-bono options to optimize resources.
- Create and distribute fundraising materials; ensure timely event updates for newsletters and the website.
- Work closely with the Donor Engagement Coordinator and Marketing Department to produce promotional materials and publicize events.
- Maintain accurate records of event supplies, giveaways and prizes.
- Work with the Volunteer Department to recruit, train, and supervise event volunteers.
- Provide reports on event statistics and status of events
- Manage post-event financial transactions, communications and acknowledgments.
- Attend business events to foster fundraising opportunities and corporate engagement.
- Represent the organization at community events.
Hours of work :
Days : Monday – Friday
Time : 9 : 00 am – 5 : 30pm; 30 minutes lunch break
Must be available to work a flexible schedule to accommodate events (evenings and weekends).
Supervision Received : Work under the general direction of the Development Director, exercising independent judgment in task prioritization and completion with minimal supervision.
Qualifications & Skills :
