What are the responsibilities and job description for the Office Administrator/Document Control position at Houston Machine and Thread?
Job Summary:
Houston Machine and Thread is seeking a highly organized and detail-oriented Office Administrator / Document Control Coordinator to join our team. This role is essential in maintaining structured office operations, ensuring accurate documentation, and supporting various administrative functions. The ideal candidate is proactive, organized, and thrives in a fast-paced environment. Having experience managing records within a manufacturing or industrial setting is a plus.
Responsibilities:
- Oversee document control processes, ensuring proper organization, storage, and retrieval of records, maintaining ISO 9001 compliance.
- Manage administrative duties such as scheduling, correspondence, and office supply inventory.
- Maintain up-to-date records of customer orders, vendor purchase orders, shipping documents, and production documentation.
- Support internal teams by ensuring all required paperwork, certifications, and reports are properly processed and filed.
- Assist with order tracking, data entry, and updating reports using JobBoss2 and Excel.
- Coordinate with vendors, customers, and internal departments to ensure documentation accuracy, ultimately leading to customer satisfaction.
- Prepare and maintain standard operating procedures, work instructions, and company policies.
- Assist in customer and vendor communications, ensuring efficient flow of information.
- Perform additional administrative tasks as needed to support business operations.
Skills & Qualifications:
- Strong organizational and multitasking abilities with excellent attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with ERP systems (JobBoss2 preferred, can train).
- Familiarity with ISO 9001 standards and document control best practices (preferred, can train).
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team in a fast-paced environment.
- Experience in manufacturing, machining, or related industries is a plus.
Experience:
- Office Administration, Customer Service, Buyer, or Document Control: 2 years (Preferred)
- Manufacturing or Industrial Sector: 1 year (Preferred)
- ISO 9001 Document Management: Experience is a plus but not required
Why Join Us?
At Houston Machine and Thread, we take pride in delivering high-quality, American-made fasteners and machined components. Join a team where your organizational skills make a real impact. Grow with us!
If you're a detail-driven professional ready to contribute to a dynamic and growing company, apply today!
Job Type: Full-time
Pay: $18.00 - $23.00 per hour
Expected hours: 35 – 45 per week
Benefits:
- Flexible schedule
- Paid time off
Schedule:
- Monday to Friday
- Weekends as needed
Ability to Relocate:
- Houston, TX: Relocate before starting work (Required)
Work Location: In person
Salary : $18 - $23
