Events Planner

Location: HMH Scurlock - 6560 Fannin St. Houston, Texas 77030

Job Ref: 67096 Talent Area: Professional Job Shift: 1st - Day Job Type: Full-Time Posted Date: Feb. 12, 2025

At Houston Methodist, the Events Planner position is responsible for initiating, planning, developing, organizing, and executing events for assigned department or area of responsibility. Areas of event responsibility for this position may include employee, donor, consumer, community or patient events. The Events Planner position is responsible for coordinating event components such as volunteers, catering, registration, set-up and breakdown and rental arrangements. Generally, this position serves as primary point of contact for vendors involved in event planning and execution. The Events Planner position is responsible partners with Marketing and appropriate stakeholders as needed to ensure successful event promotion and distribution of promotional inventories.

Requirements

PEOPLE ESSENTIAL FUNCTIONS

• Fosters and maintains positive working relationships with all stakeholders to support to meet defined event goals. This may include leading planning committees and delegating responsibilities to committee members.
• Partners with appropriate stakeholders to ensure the successful development and execution of events. This may include representing the hospital to external organization and corporations, communicating and informing about hospital services, programs and outreach opportunities. It may also require vendor relationship management.
• Serves as the primary representative and contact person for community outreach initiatives, hospital or employee events as appropriate.
  
  

Service Essential Functions

• Supports operational goals through timely completion of assigned events and projects.
• Partners with internal and external stakeholders to ensure the successful coordination of all event components. This includes volunteer coordination, catering, registration, set-up and breakdown and rental arrangements.
• Coordinates with appropriate marketing teams to ensure that promotional communications and materials support established goals and objects and meet brand standards.
• Proactively updates stakeholders on event status.
  
  

Quality/Safety Essential Functions

• Ensures event messaging aligns with established goals.
• Leads post event follow up sessions for assigned events and identifies opportunities for improvement.
• Establishes methods to track event success and gather feedback. Develops and maintains historical data and information for event analysis.
  
  

Finance Essential Functions

• Ensures timely submission of invoices, tracks and adheres to budgets for assigned events. Follows up with budget approvers to ensure payments are accounted for on the appropriate budget year.
• Partners with management in the development of event budgets. Evaluates return on investment as appropriate.
  
  

Growth/Innovation Essential Functions

• Develops and implements new ideas and best practices for events to meet department goals/hospital goals.
• Grows and enhances knowledge of event management.
• Proactively manages own career development.
  
  

This job description is not intended to be all-inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.

Qualifications

EDUCATION

• High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.
• Bachelor's degree preferred
  
  

Work Experience

• Five years' experience in corporate event coordination and planning or combination of project management/hospitality with corporate event planning
• Healthcare experience preferred
  
  

Licenses And Certifications - Required

• N/A
  
  

Knowledge, Skills, And Abilities

• Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
• Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
• Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
• Sound judgment and decision making
• Ability to work under pressure and balance competing priorities to meet expectations of multiple stakeholders
• Excel proficiency to the degree required by the department in which the position resides, ranging from proficiency to intermediate-level expertise. Proficiency in using presentation software.
• Ability to query and manage large data files for systemwide events as required by department
• Ability to professionally communicate and interact with stakeholders at all levels of the organization
• Strong project management skills
• Strong attention to detail
  
  

Supplemental Requirements

WORK ATTIRE

• Uniform No
• Scrubs No
• Business professional Yes
• Other (department approved) No
  
  

ON-CALL*

• Note that employees may be required to be on-call during emergencies (ie. DIsaster, Severe Weather Events, etc) regardless of selection below.
• On Call* No
  
  

TRAVEL**

• Travel specifications may vary by department**
• May require travel within the Houston Metropolitan area Yes
• May require travel outside Houston Metropolitan area No
  
  

Company Profile

Houston Methodist is one of the nation’s leading health systems and academic medical centers. Houston Methodist consists of eight hospitals: Houston Methodist Hospital, its flagship academic hospital in the heart of the Texas Medical Center, and seven community hospitals throughout the greater Houston area. Houston Methodist also includes an academic institute, a comprehensive residency program, a global business division, numerous physician practices and several free-standing emergency rooms and outpatient facilities. Overall, Houston Methodist employs more than 27,000 employees and is supported by a wide variety of business functions that operate at the system level to help enable clinical departments to provide high quality patient care.

Houston Methodist is an Equal Opportunity Employer.

Equal employment opportunity is a sound and just concept to which Houston Methodist is firmly bound. Houston Methodist will not engage in discrimination against or harassment of any person employed or seeking employment with Houston Methodist on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or other characteristics protected by law. VEVRAA Federal Contractor – priority referral Protected Veterans requested.

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