Administrative Aide - Sheriff's Office

Howard County:

Conveniently located in the heart of central Maryland between Baltimore and Washington, Howard County offers the charm of a historic past mixed with the excitement of a cosmopolitan community.

Howard County Government:

Howard County Government is a leader in innovation, best practices and sustainability. It is consistently ranked as one of the best places to live and work in the country. In 2024, Howard County Government received a record-breaking 63 Achievement Awards from the National Association of Counties (NACo) – the most awards in the state of Maryland, and the fifth highest in the nation, as compared to more than 3000 counties. NACo Achievement Awards are the premier national honor to recognize innovative and transformative programs that provide new services for county residents, improve existing programs, upgrade working conditions, and enhance citizen participation and public policy making. 

What are we looking for?

We are looking for outstanding individuals to join our team and contribute to excellence in Howard County operations.
 
What you'll like most about working at Howard County Government:

• We are committed to workplace excellence in every area of County government.  
• We have a highly talented, diverse, and inclusive workplace.  Your input will not only be heard, but it will be encouraged!  
• We offer competitive compensation and great benefits including medical, retirement, and wellness programs. 
• As a member of the Howard County Government team, you'll be helping drive our culture and directly impact what makes us an amazing place to work.

***This is State Authorized Exempt Position***

POSITION SUMMARY:

Professional and administrative work managing several critical functions of the Office of the Sheriff, including oversight of budget and responsibility for special projects within the Office. Work will require frequent contact with the Sheriff and Chief Deputy. Work involves assisting with the development of the Office's budget, including cost estimates, justifications and testimony preparation. It also includes continual assessment of spending activities to ensure compliance with the budget and recommending adjustments for unexpected costs. Finance functions include ensuring that money deposited to the Office or to be returned from the Office is accounted for appropriately.   

CLASS DESCRIPTION:

Performs advanced technical level administrative support work, which may include supervisory responsibility, under general supervision from an administrative or technical superior. Work typically involves administrative support, technical tasks and secretarial work assisting legal staff or an executive level government official. Applies bookkeeping, accounting and data processing principles to accounting and financial record keeping and reporting systems at the advanced technical level. Work at this level may also include independent responsibility for a significant administrative or clerical process.   

Include the following. Other duties may be assigned. 

• Process OSHA reports

Budget/Fiscal Functions:

• Liaison to County Finance Department:
  • Works with Sheriff's staff to ensure moneys received for various activities are accounted for.
  • Works with Sheriff's staff to ensure that money is refunded appropriately.
• Liaison to County Budget Department:
  • Assists Sheriff and Chief Deputy in budget preparation by soliciting input from staff, computing cost impacts, evaluating requests and making recommendations for responsible use of resources.
  • Assists Sheriff and Chief Deputy in budget submission by submitting budget, assisting with the preparation of testimony, attending testimony in front of the County Council.
  • Continual review of Office expenditures to ensure compliance with approved budget; periodic meetings with Sheriff and Chief Deputy to provide updates on budget and expenses.
  • Makes recommendation on budget modifications as unexpected issues/costs arise
• Liaison to County Purchasing Office:
  • Works with Sheriff and Chief Deputy to ensure budgeted items are purchased in manner consistent with County policy.
  • Provides over sight of PDQ Coordinator's work and overall agency use of the PDQ program.
• Works closely with County's SAP system. 
• Financial use of Cognos System, review expense reports, liaison/assistant to county auditor for yearly audits. 
• Reconciles financial reporting from writ program.
• Reconciles financial reports from summons programs.
• Sends out returned check letters.
• Backup/fill in for Sheriff's administrative support positions. 
• Other Functions: 
  • Special projects undertaken by the Sheriff's Office.

SUPERVISORY RESPONSIBILITIES:

This job has no supervisory responsibilities.

Associate degree and two (2) years of experience or equivalent combination of education and experience. 

PREFERRED EDUCATION, KNOWLEDGE, SKILLS AND ABILITIES:PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• While performing the duties of this job, the employee is regularly required to use hands to touch, handle, or feel and talk or hear. 
• The employee frequently is required to sit. 
• The employee is occasionally required to stand, walk and reach with hands and arms. 
• The employee must occasionally lift and/or move up to 20 pounds. 
• Specific vision abilities required by this job include close vision, and depth perception.  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.  

LANGUAGE SKILLS, MATHEMATICAL SKILLS AND REASONING ABILITY:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. 
• Ability to write routine reports and correspondence. 
• Ability to speak effectively before customers or employees of organization.  
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. 
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in writing, oral or diagram form. 
• Ability to deal with problems involving several concrete variables in standardized situations.  

Class C Maryland Driver's License or equivalent issued by state of residence.

Salary : $49,650 - $95,701