What are the responsibilities and job description for the Administrative Aide - Sheriff's Office position at Howard County Government?
JOB
Howard County: Conveniently located in the heart of central Maryland between Baltimore and Washington, Howard County offers the charm of a historic past mixed with the excitement of a cosmopolitan community.Howard County Government: Howard County Government is a leader in innovation, best practices and sustainability. It is consistently ranked as one of the best places to live and work in the country. In 2024, Howard County Government received a record-breaking 63 Achievement Awards from the National Association of Counties (NACo) – the most awards in the state of Maryland, and the fifth highest in the nation, as compared to more than 3000 counties. NACo Achievement Awards are the premier national honor to recognize innovative and transformative programs that provide new services for county residents, improve existing programs, upgrade working conditions, and enhance citizen participation and public policy making. What are we looking for?We are looking for outstanding individuals to join our team and contribute to excellence in Howard County operations. What you'll like most about working at Howard County Government: We are committed to workplace excellence in every area of County government. We have a highly talented, diverse, and inclusive workplace. Your input will not only be heard, but it will be encouraged! We offer competitive compensation and great benefits including medical, retirement, and wellness programs. As a member of the Howard County Government team, you'll be helping drive our culture and directly impact what makes us an amazing place to work.***This is State Authorized Exempt Position***POSITION SUMMARY: Professional and administrative work managing several critical functions of the Office of the Sheriff, including oversight of budget and responsibility for special projects within the Office. Work will require frequent contact with the Sheriff and Chief Deputy. Work involves assisting with the development of the Office's budget, including cost estimates, justifications and testimony preparation. It also includes continual assessment of spending activities to ensure compliance with the budget and recommending adjustments for unexpected costs. Finance functions include ensuring that money deposited to the Office or to be returned from the Office is accounted for appropriately. CLASS DESCRIPTION: Performs advanced technical level administrative support work, which may include supervisory responsibility, under general supervision from an administrative or technical superior. Work typically involves administrative support, technical tasks and secretarial work assisting legal staff or an executive level government official. Applies bookkeeping, accounting and data processing principles to accounting and financial record keeping and reporting systems at the advanced technical level. Work at this level may also include independent responsibility for a significant administrative or clerical process.
EXAMPLE OF DUTIES
Include the following. Other duties may be assigned. Process OSHA reportsBudget/Fiscal Functions: Liaison to County Finance Department: Works with Sheriff's staff to ensure moneys received for various activities are accounted for.Works with Sheriff's staff to ensure that money is refunded appropriately.Liaison to County Budget Department: Assists Sheriff and Chief Deputy in budget preparation by soliciting input from staff, computing cost impacts, evaluating requests and making recommendations for responsible use of resources.Assists Sheriff and Chief Deputy in budget submission by submitting budget, assisting with the preparation of testimony, attending testimony in front of the County Council.Continual review of Office expenditures to ensure compliance with approved budget; periodic meetings with Sheriff and Chief Deputy to provide updates on budget and expenses.Makes recommendation on budget modifications as unexpected issues/costs ariseLiaison to County Purchasing Office: Works with Sheriff and Chief Deputy to ensure budgeted items are purchased in manner consistent with County policy.Provides over sight of PDQ Coordinator's work and overall agency use of the PDQ program.Works closely with County's SAP system. Financial use of Cognos System, review expense reports, liaison/assistant to county auditor for yearly audits. Reconciles financial reporting from writ program.Reconciles financial reports from summons programs.Sends out returned check letters.Backup/fill in for Sheriff's administrative support positions. Other Functions: Special projects undertaken by the Sheriff's Office.SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities.
SUPPLEMENTAL INFORMATION
Class C Maryland Driver's License or equivalent issued by state of residence.
Howard County: Conveniently located in the heart of central Maryland between Baltimore and Washington, Howard County offers the charm of a historic past mixed with the excitement of a cosmopolitan community.Howard County Government: Howard County Government is a leader in innovation, best practices and sustainability. It is consistently ranked as one of the best places to live and work in the country. In 2024, Howard County Government received a record-breaking 63 Achievement Awards from the National Association of Counties (NACo) – the most awards in the state of Maryland, and the fifth highest in the nation, as compared to more than 3000 counties. NACo Achievement Awards are the premier national honor to recognize innovative and transformative programs that provide new services for county residents, improve existing programs, upgrade working conditions, and enhance citizen participation and public policy making. What are we looking for?We are looking for outstanding individuals to join our team and contribute to excellence in Howard County operations. What you'll like most about working at Howard County Government: We are committed to workplace excellence in every area of County government. We have a highly talented, diverse, and inclusive workplace. Your input will not only be heard, but it will be encouraged! We offer competitive compensation and great benefits including medical, retirement, and wellness programs. As a member of the Howard County Government team, you'll be helping drive our culture and directly impact what makes us an amazing place to work.***This is State Authorized Exempt Position***POSITION SUMMARY: Professional and administrative work managing several critical functions of the Office of the Sheriff, including oversight of budget and responsibility for special projects within the Office. Work will require frequent contact with the Sheriff and Chief Deputy. Work involves assisting with the development of the Office's budget, including cost estimates, justifications and testimony preparation. It also includes continual assessment of spending activities to ensure compliance with the budget and recommending adjustments for unexpected costs. Finance functions include ensuring that money deposited to the Office or to be returned from the Office is accounted for appropriately. CLASS DESCRIPTION: Performs advanced technical level administrative support work, which may include supervisory responsibility, under general supervision from an administrative or technical superior. Work typically involves administrative support, technical tasks and secretarial work assisting legal staff or an executive level government official. Applies bookkeeping, accounting and data processing principles to accounting and financial record keeping and reporting systems at the advanced technical level. Work at this level may also include independent responsibility for a significant administrative or clerical process.
EXAMPLE OF DUTIES
Include the following. Other duties may be assigned. Process OSHA reportsBudget/Fiscal Functions: Liaison to County Finance Department: Works with Sheriff's staff to ensure moneys received for various activities are accounted for.Works with Sheriff's staff to ensure that money is refunded appropriately.Liaison to County Budget Department: Assists Sheriff and Chief Deputy in budget preparation by soliciting input from staff, computing cost impacts, evaluating requests and making recommendations for responsible use of resources.Assists Sheriff and Chief Deputy in budget submission by submitting budget, assisting with the preparation of testimony, attending testimony in front of the County Council.Continual review of Office expenditures to ensure compliance with approved budget; periodic meetings with Sheriff and Chief Deputy to provide updates on budget and expenses.Makes recommendation on budget modifications as unexpected issues/costs ariseLiaison to County Purchasing Office: Works with Sheriff and Chief Deputy to ensure budgeted items are purchased in manner consistent with County policy.Provides over sight of PDQ Coordinator's work and overall agency use of the PDQ program.Works closely with County's SAP system. Financial use of Cognos System, review expense reports, liaison/assistant to county auditor for yearly audits. Reconciles financial reporting from writ program.Reconciles financial reports from summons programs.Sends out returned check letters.Backup/fill in for Sheriff's administrative support positions. Other Functions: Special projects undertaken by the Sheriff's Office.SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities.
SUPPLEMENTAL INFORMATION
Class C Maryland Driver's License or equivalent issued by state of residence.
