Assistant Facility Manager-(Recreation Services Coordinator II)-Belmont Manor & Historic Park

Howard County
Conveniently located in the heart of central Maryland between Baltimore and Washington, Howard County offers the charm of a historic past mixed with the excitement of a cosmopolitan community.

Howard County Government:
Howard County Government is a leader in innovation, best practices and sustainability. It is consistently ranked as one of the best places to live and work in the country. In 2024, Howard County Government received a record-breaking 63 Achievement Awards from the National Association of Counties (NACo) – the most awards in the state of Maryland, and the fifth highest in the nation, as compared to more than 3000 counties. NACo Achievement Awards are the premier national honor to recognize innovative and transformative programs that provide new services for county residents, improve existing programs, upgrade working conditions, and enhance citizen participation and public policy making.
 
What are we looking for? 
We are looking for outstanding individuals to join our team and contribute to excellence in Howard County operations.
 
What you'll like most about working at Howard County Government:

• We are committed to workplace excellence in every area of County government.  
• We have a highly talented, diverse, and inclusive workplace.  Your input will not only be heard, but it will be encouraged!  
• We offer competitive compensation and great benefits including medical, retirement, and wellness programs. 
• As a member of the Howard County Government team, you'll be helping drive our culture and directly impact what makes us an amazing place to work.

POSITION SUMMARY:
Assist with the management, coordination, and supervision of Belmont Manor and Historic Park and The Waverly properties.  As needed, attends industry related events with General Manger to enhance properties exposure as premier event venues, networks with professionals, build positive business relationships. 

STARTING SALARY HIRING RANGE:
$26.83 - $29.38
$55,808 - $61,104
 
CLASS DESCRIPTION:
Performs professional level recreation services work, which may include supervision, under general supervision from an administrative or technical superior.  Work includes overseeing the safe and efficient operation of activities at school and department recreational facilities, parks and private recreational facilities; or overseeing the operation of programs in specific functional areas under the direction of a recreation supervisor. Assists in analyzing marketing data for program promotion and customer service. Work also includes the supervision of contingent, part-time staff and volunteers; overseeing the approved budget; and preparing information for recreation supervisor for seasonal and fiscal reports. Include the following. Other duties may be assigned.

• Works and cooperates with co-workers and supervisors at all levels.
• Learns and performs all essential job functions accurately.
• Oversee the management and operation of regional, multifunctional historic manors and park sites.
• Assist with the coordination of building scheduling with Department program staff, community partners, and other user groups using ActiveNet.
• Oversee the general operation of Belmont Manor and The Waverly in the absence of the General Manager.
• Regularly inspect both properties, identify issues and/ or maintenance needed then coordinate with staff and relevant entities including conservation, historic, and community organizations. Ensure scheduled and unscheduled maintenance is completed in a timely manner. 
• Primary contact for all rental clients.
• Reviews insurance and licenses for vendors in accordance and compliance with County policy.
• Supervision of assigned staff including contingent staff.
• Recruit, select, train, and evaluate contingent staff and volunteers.  
• Evening and weekend event work is required when supervising events, i.e.; weddings, retreats, corporate meetings, birthday parties, baby showers, and other celebrations.
• Works towards ensuring the safety and security of patrons and staff.  
• Complete, review and submit incident, injury, accident, or other related reports to the General Manager and Park Operations Superintendent.  
• Assist with the development and management of the operating budget. Complete fiscal and financial reports as required.  
• Ensure staff compliance with relevant Department and County policies including cost accounting, PDQ card, petty cash, and purchasing.
• Work with Department of Recreation and Parks Marketing Team, partners, and the Public Information Office to develop marketing strategies for programs, events, and rentals.   
• Complete rental contracts, evaluate and complete post event reports. 
• Coordinate and submit information for the Department’s seasonal brochure. 
• Maintain an active, working knowledge of event management, marketing trends, and needs.
• Research and develop new programs. 
• Negotiate service agreements; review and approve invoices for payment as directed by the General Manager. 
• Handle customer requests, inquiries and concerns. Frequently coordinates responses with appropriate staff. 
• Efficiently resolve scheduling conflicts that may arise.
• Monitor the status of contractual agreements.
• Responsible for identifying and applying good sustainability practices into all aspects of Department operations.
• Serves on relevant division and department teams and committees as assigned. 
• Performs other duties as assigned.
• This position may be deemed as essential in an emergency at the discretion of the Director and/or General Manager. 

 
SUPERVISORY RESPONSIBILTIES:
Directly supervises 15 contingent employees in the Department of Recreation and Parks. Assists with managing 20 service provider contracts on an annual basis. Assists in supervising volunteers.  Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees and volunteers; addressing complaints and resolving problems. Bachelor's Degree and one (1) year of related experience or an equivalent combination of education and experience.

PREFERRED EDUCATION, KNOWLEDGE, SKILLS AND ABILITIES:

• First Aid, CPR and AED.
• Facility and Event Management.
• Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint).

PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to sit.  The employee is required to stand; walk; and use hands to touch, handle, or feel.   Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
 
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to accommodate individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually quiet.

LANGUAGE SKILLS, MATHEMATICAL SKILLS AND REASONING ABILITY:
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations.   Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
 
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  
 
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.Possession of a valid driver's license.

Salary : $55,808 - $107,615