HR Program Analyst (Administrative Analyst II) – County Administration, Office of Human Resources

Howard County:

Conveniently located in the heart of central Maryland between Baltimore and Washington, Howard County offers the charm of a historic past mixed with the excitement of a cosmopolitan community.
 
Howard County Government:

Howard County Government is a leader in innovation, best practices and sustainability. It is consistently ranked as one of the best places to live and work in the country. In 2024, Howard County Government received a record-breaking 63 Achievement Awards from the National Association of Counties (NACo) – the most awards in the state of Maryland, and the fifth highest in the nation, as compared to more than 3000 counties. NACo Achievement Awards are the premier national honor to recognize innovative and transformative programs that provide new services for county residents, improve existing programs, upgrade working conditions, and enhance citizen participation and public policy making.
 
What are we looking for?

We are looking for outstanding individuals to join our team and contribute to excellence in Howard County operations.
 
What you'll like most about working at Howard County Government:

• We are committed to workplace excellence in every area of County government.  
• We have a highly talented, diverse, and inclusive workplace. Your input will not only be heard, but it will be encouraged!  
• We offer competitive compensation and great benefits including medical, retirement, and wellness programs. 
• As a member of the Howard County Government team, you'll be helping drive our culture and directly impact what makes us an amazing place to work.

POSITION SUMMARY:

This position reports directly to the County-wide Human Resources Administrator in a fast-paced Office environment. The Office manages functions including group insurance, HRIS, classification and compensation, employee relations, recruitment, pension administration, and risk and safety.  

This position will assist the HR Administrator by carrying out a variety of confidential and professional-level analytical/administrative duties including but not limited to assisting the Human Resources Administrator with administrative functions; project management of deliverables; analyzing, monitoring, and developing  three complex budgets; performing regular fiscal projections and journal entry requests to ensure proper allocation and oversight of expenditures; managing and tracking all contracts and ensuring compliance of Office transactions with procurement rules; performing regular reviews and analysis of expenditures and ensuring timely payments on contracted services and approved programs; serving as recording secretary on Personnel Board meetings to develop meeting agendas/ minutes, providing notifications/technical support/logistic arrangements to ensure compliance with the Open Meetings Act; developing, organizing, and administering complex or highly visible County-wide programs; serving as liaison with County leaders to ensure deliverables are monitored for appropriate action; and managing the Administrator’s calendar and monitoring action items to ensure timely resolution.  

STARTING SALARY HIRING RANGE:
$35.78 - $44.13
$74,414 - $91,799

CLASS DESCRIPTION:

Performs intermediate professional-level administrative work, which may include supervisory responsibility, under general supervision from an administrative or technical superior.  Work includes administrative support of a functional program and professional level analysis and coordination of functional office programs and activities. Include the following. Other related duties may be assigned. 

• Serves as the lead assistant to the Office of Human Resources (OHR) Administrator on critical, confidential, and sensitive matters.
• Manages confidential correspondence, drafts responses, and manages the tracking of monitoring of inquiries for timely resolution.
• Manages and monitors meetings/calendars/correspondence for the Human Resources (HR) Administrator, proactively managing critical items.  Coordinates agendas and prepares materials for meetings.  Monitors filing of items for approval including policy, legislation, and items before Boards/executives.
• Works with the HR Administrator to: 
  • Develop annual budgets, supporting justifications, and supports.
  • Monitors three complex budgets covering Human Resources, group insurance, and risk budgets 
  • Performs budget reconciliations and projections to ensure proper allocations, availability of funding, and compliance with expenditure rules; 
  • Serves as liaison with the Office of Budget and Department of Finance on matters pertaining to funding, budget submissions, funding transfers.
  • Performs budget reconciliations, funding transferring recommendations, and submission of quarterly projections of expenditures vs budgets; and prepares and submits reports for the HR Administrator and Office of budget.
  • Utilizes and monitors SAP (financial software) activities of the office including but not limited to paying invoices and retiree refunds, generating shopping carts for procuring office items and services, pulling expenditure reports etc.
• Manages county wide correspondence on OHR initiatives, directives, and other communications; 
• Researches, drafts, and ensures timely coordination of release; and drafts County-wide communications for a clear understanding of complex and critical actions.
• Analyzes business processes for improved efficiencies, develops metrics to report of the success of programs, and recommends improvements. 
• Monitors all vendor contracts to ensure compliance with approved funding, contract terms, and renewals; and assists with RFP coordination and preparation of scope of work.
• Serves as the Recording secretary to the Personnel Board, duties include but is not limited to drafting of meeting agendas, preparation of accurate and concise meeting meetings, timely coordination of meetings, and compliance with Open Meetings requirements.
• Administers multi-faceted and visible programs such as the Employee Recognition and Service Awards program which includes leading the Employee Recognition Committee; planning the yearly awards ceremony; managing vendor contracts; coordinating with all departments for the employee nomination process; adherence to the nomination and selection criteria; confirming eligibility of recipients, logistics; and preparation of all materials to directors, employees, speakers, etc.
• Attends work sessions and monthly meetings, as directed.
• Carries out other administrative duties as assigned. 

SUPERVISORY RESPONSIBILITIES:

This job has no supervisory responsibilities.

Bachelor Degree and two (2) years of related experience or an equivalent combination of education and experience.

PREFERRED EDUCATION, KNOWLEDGE, SKILLS AND ABILITIES:

• Bachelor’s degree in Finance, Accounting, Business Administration, Human Resources, or related degree.
• Minimum of 4 years of experience performing budgetary work for a large complex organization.
• Experience with financial data systems, such as SAP preferred. 
• Multilingual language skills are highly desired. 

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is frequently required to stand, sit, and talk or hear. 
• The employee is occasionally required to walk and use hands to touch, handle, or feel. 
• Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.
• The employee must occasionally lift and/or move up to 20 pounds. 
• The employee travel to and move around job sites for meetings, events, and related work independently.
• The noise level in the work environment is usually quiet.

LANGUAGE SKILLS, MATHEMATICAL SKILLS AND REASONING ABILITY:

• Demonstrated experience in fast paced environment with managing multiple priorities. 
• Excellent organization and project management skills.
• Strong written and verbal communication skills, emotional intelligence, and understanding of confidentiality requirements.
• Ability to comfortably work with all levels of management and employees.
• Demonstrated computer proficiency especially with Microsoft Office (Word, Excel, PowerPoint, Adobe, budgeting software.
• Ability to work independently to organize, carry out and maintain control over day-to-day office administrative and clerical operations. 
• Strong interpersonal skills, excellent oral and written communication skills and the ability to work well with a diverse population. 
• Ability to write reports, business correspondence, and procedure manuals. 
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. 
• Ability to apply concepts of basic algebra and geometry.
• Ability to define problems, collect data, establish facts, and draw valid conclusions. 
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Ability to travel to and move around various sites independently to attend meetings and events and perform other related work as needed.

Salary : $74,414 - $143,293