What are the responsibilities and job description for the Administrative Assistant position at Howard Hanna Real Estate Services?
Administrative Assistant
Location : Charlottesville, VA
Summary :
The Administrative Assistant works closely with the Sales Manager to focus on certain agent and branch functions in order to provide necessary support to the agents and branch to create a more effective and efficient branch operation.
Essential Job Function :
- Schedule, promote and support agents individually and in group settings on the Howard Hanna Mar / Tech tools with a goal of increasing adoption and efficiency
- Onboarding new and experienced agents
- Process paperwork for agent departures and transfers
- Maintain all office purchasing / supplies
- Maintain all branch workrooms, supplies and equipment, including building maintenance supplies, directional signs, office supplies, warehouse stock items, copier / printer toner
- Manage branch floor duty / opportunity schedules
- Assist sales managers with recruiting packages
- Provide assistance to agents with copiers, computers, and phones – assisting IT department as needed
- Troubleshoot agent ordering
- Submit appropriate Help Desk Tickets to receive tech support / troubleshooting for office equipment
- Assist sales manager with office social media posts including Facebook and Instagram
- New agent training including business systems / technology, paperwork procedures
- Sales meetings agendas
- Process outgoing mail and distribute incoming mail
- Other various administrative agent training and or support to sales managers with RVP approval
- Marketing support For Agents :
- Post Cards :
- Mail Open House post cards for all agents hosting an open house
- Mail Just Listed, Just Sold & Neighbor News post cards for agents who earn “extra” ones
- Assist in brainstorming ideas for other marketing post cards (design & messaging)
- Help the agents market themselves
- Post listings and awards / recognition on their social media sites
- Teach them how to use social media to help market themselves and their clients
- Help design Facebook advertising and “boosts” to special posts
- Assist in manager’s recruiting efforts
- Maintain & update recruiting distribution list for manager
- Assist in recruitment targeted email / direct mail
- Maintain & update manager’s business email contact list in order to help in sending out timely e-cards and other scheduled mailings
Qualifications :
To apply please send resumes to : anzifalchetti@howardhanna.com
HowardHanna.com
